What are the responsibilities and job description for the Administrative Clerk position at inSync Staffing?
Administrative Clerk
Pay Rate $24.00 / hour to $26.00 / hour
Duration 4 Months
Location Vacaville, CA Hybrid - Typically 2x week and as needed to support scheduled events.
TOP THINGS :
Ariba & SAP Experience, Meeting Preparations, Onboarding processes for employees and contractors
Position Summary
We are seeking a highly motivated individual with excellent oral and written communication skills for our Administrative Clerk position. Ideal candidates should also have reasonable technical and analytical skills to create and modify presentations, spreadsheets, and reports, as well as solving problems. The position requires a team player who can prioritize and manage multiple tasks and projects to meet deadlines, as well as assist other team members and admin clerks to accomplish organizational goals
Responsibilities
Follow all safety and work practices and requirements
Receives guidance and direction to carry out duties with limited review.
Applies full understanding of the work within the group supported.
Makes recommendations to administrative process improvements and practices.
Partners with administrative team to ensure completion of job responsibilities.
Performs diverse clerical or technical tasks requiring judgment and initiative, for example : Preparing moderately complex forms, reports, records, and / or reference data using established formats.
Composes routine correspondence. Compiles data for reports. Researches and answers technical inquiries.
Coordinates room scheduling, meeting preparations (making copies, etc.), ordering catering and making travel arrangements.
Assists with written and verbal communications. Manages phones. Accurately takes messages and communicates to manager / supervisor and / or team members.
Updates documents, route incoming correspondence, maintains filing system.
Orders and maintains an inventory of items required. Orders new equipment or schedules service / maintenance
Manages / coordinates / tracks training requirements for work group
Provides back-up administrative / clerical support for other groups.
Enters and maintains data into standard systems or into spreadsheets.
Performs tasks in the payroll system to process time cards and troubleshoots inaccuracies or errors.
Assists in the on-boarding process for new-hires or transferring employees. May do additional HR processing as requested by supervisor using internal company applications.
Prepares invoices, purchase orders and / or expense reports as required
Coordinates and / or performs projects.
Assist with escorting Vendors as needed
Minimum Qualifications
High School Diploma, GED, or equivalent work experience
Ability to deal with others
Ability to use judgment and reasoning in carrying out job duties
Ability to make decisions and take direction from others
California Drivers License
Microsoft Suite (Teams, Outlook, Excel, Word & PowerPoint)
Working knowledge of other important business systems applicable to the position (SAP, Ariba, etc.)
Benefits : (employee contribution)
Health insurance
Health savings account
Dental insurance
Vision insurance
Flexible spending accounts
Life insurance
Retirement plan
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Salary : $24 - $26
