Administrative Clerk

Title: Administrative Clerk

LOCATION: Vacaville CA

DURATION: 5month contract

PAY: $26.00

**BACKGROUND CHECK AND DRUG TEST IS REQUIRED*

Description:

*LOCAL CANDIDATES ONLY* Hybrid - Typically 2x week and as needed to support scheduled events.

TOP THINGS:
Ariba & SAP Experience, Meeting Preparations, Onboarding processes for employees and contractors

Position Summary
We are seeking a highly motivated individual with excellent oral and written communication skills for our Administrative Clerk position. Ideal candidates should also have reasonable technical and analytical skills to create and modify presentations, spreadsheets, and reports, as well as solving problems. The position requires a team player who can prioritize and manage multiple tasks and projects to meet deadlines, as well as assist other team members and admin clerks to accomplish organizational goals

Responsibilities
• Follow all safety and work practices and requirements
• Receives guidance and direction to carry out duties with limited review.
• Applies full understanding of the work within the group supported.
• Makes recommendations to administrative process improvements and practices.
• Partners with administrative team to ensure completion of job responsibilities.
• Performs diverse clerical or technical tasks requiring judgment and initiative, for example: Preparing moderately complex forms, reports, records, and/ or reference data using established formats.
• Composes routine correspondence. Compiles data for reports. Researches and answers technical inquiries.
• Coordinates room scheduling, meeting preparations (making copies, etc.), ordering catering and making travel arrangements.
• Assists with written and verbal communications. Manages phones. Accurately takes messages and communicates to manager/supervisor and/or team members.
• Updates documents, route incoming correspondence, maintains filing system.
• Orders and maintains an inventory of items required. Orders new equipment or schedules service/maintenance
• Manages/coordinates/tracks training requirements for work group
• Provides back-up administrative/clerical support for other groups.
• Enters and maintains data into standard systems or into spreadsheets.
• Performs tasks in the payroll system to process time cards and troubleshoots inaccuracies or errors.
• Assists in the on-boarding process for new-hires or transferring employees. May do additional HR processing as requested by supervisor using internal company applications.
• Prepares invoices, purchase orders and/or expense reports as required
• Coordinates and/or performs projects.
• Assist with escorting Vendors as needed

Minimum Qualifications
High School Diploma, GED, or equivalent work experience
Ability to deal with others
Ability to use judgment and reasoning in carrying out job duties
Ability to make decisions and take direction from others
California Drivers License
Microsoft Suite (Teams, Outlook, Excel, Word & PowerPoint)
Working knowledge of other important business systems applicable to the position (SAP, Ariba, etc.)