Administrative Assistant

Changing lives. Building Careers.

Joining us is a chance to do important work that creates change and shapes the future of healthcare. Thinking differently is what we do best. To us, change equals opportunity. Every day, our colleagues are challenging what’s possible and making headway to innovate new treatment pathways to advance patient outcomes and set new standards of care.

The Administrative Assistant to the VP, Global Business Services is responsible for providing general administrative support to GBS leadership team, including calendar management, scheduling meetings, processing requisitions and invoices, making travel arrangements, submitting expense reports and supporting clerical needs.

• Maintain calendars, appointments and schedules.
• Arrange travel and itineraries and process expense reports.
• Prepare and process requisitions, receipts, check requests, invoices and purchase orders for products, services and fees; partner with Accounts Payable on payments.
• Plan and schedule meetings; reserve and prepare conference rooms, arrange teleconferences and plan food services; assist with planning department events.
• Support department managers with clerical activities, including preparation of reports, presentations, memos, letters, spreadsheets, databases and other documents.
• Assist with printing, copying, faxing, filing documents, opening and scanning mail and answering telephone calls.
• Provide administrative support for business systems including department website, customer portal and customer invoicing.
• Track and monitor renewals for departmental vendor contracts, Master Services Agreements, Proposals, Statement(s) of Work (SOW) and Amendments to existing contracts or SOW’s.
• Function as the department on-boarding coordinator; coordinate workspace and procurement of security access card, business cards, office equipment, laptop, software and company issued cell phones, corporate cards, visas and passports; provide brief training on Integra programs; provide tours of campus; ensure that staff have necessary office supplies.
• Work with Corporate Facilities regarding the allocation of space for the department and act as primary contact for corporate facilities related issues and concerns.
• Periodically serve as receptionist, answering phones and directing calls.
• Perform activities in support of Customer Service such as preparing and distributing customer communications, sending email communications to customers and performing customer outreach calls
• Maintain organizational charts and training records.
• Order and maintain office supplies.
• Maintain confidentiality of business information.
• Perform other duties and projects as assigned.
  
  

Qualifications:

Education:

• High School Diploma required
• College degree preferrred, but not required
  
  

Experience:

• Minimum 3-5 years in an administrative capacity requiring discretion and/or confidentiality
• Excellent Microsoft office skills
• Outstanding communication skills, both verbal and written
• Superior organization and interpersonal skills
• Oracle e-Business skills highly desirable
• Detail oriented with the ability to investigate and resolve problems
• Ability to multi-task in a fast-paced environment
  
  

Additional details:

This role is hybrid between Princeton, NJ and remote. Office days are Tuesday, Wednesday and Thursday.

Integra LifeSciences is an equal opportunity employer, and is committed to providing equal employment opportunities to all qualified applicants and employees regardless of race, marital status, color, religion, sex, age, national origin, sexual orientation, physical or mental disability, or protected veteran status.

This site is governed solely by applicable U.S. laws and governmental regulations. If you'd like more information on your rights under the law, please see the following notices:

EEO Is the Law | EOE including Disability/Protected Veterans

Integra LifeSciences is committed to provide qualified applicants and employees who are disabled veterans or individuals with disabilities with needed reasonable accommodations in accordance with the ADA. If you have difficulty using our online system due to a disability and need an accommodation, please email us at careers@integralife.com or call us at 855-936-2666.

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