What are the responsibilities and job description for the Accounts Payable Specialist position at Integrated Openings Solutions, LLC?
Department: Finance
Job Type: Full Time
Integrated Openings Solutions, LLC (“IOS”) is a commercial and architectural openings solutions company. We provide industry leading commercial doors and hardware products and services to help make buildings smart, aesthetically pleasing, code compliant and sustainable.
Job Summary
The Accounts Payable (AP) Specialist is responsible for handling the accounts payable process for IOS. That includes reviewing purchase orders, invoices, contracts, and other documents to ensure that all purchases meet company policies and procedures. The AP Specialist will also be responsible for resolving or assisting in resolving issues that arise during this process, such as disputes over pricing or quality of goods received.
Duties/Responsibilities:
Duties and responsibilities will include, but are not limited to:
Job Type: Full Time
Integrated Openings Solutions, LLC (“IOS”) is a commercial and architectural openings solutions company. We provide industry leading commercial doors and hardware products and services to help make buildings smart, aesthetically pleasing, code compliant and sustainable.
Job Summary
The Accounts Payable (AP) Specialist is responsible for handling the accounts payable process for IOS. That includes reviewing purchase orders, invoices, contracts, and other documents to ensure that all purchases meet company policies and procedures. The AP Specialist will also be responsible for resolving or assisting in resolving issues that arise during this process, such as disputes over pricing or quality of goods received.
Duties/Responsibilities:
Duties and responsibilities will include, but are not limited to:
- Communicating with vendors to ensure that invoices are accurate and compliant with company guidelines.
- Matching purchase orders to invoices to ensure that all transactions are recorded correctly.
- Prepare checks for payment of bills, invoices, or payroll checks.
- Research payment terms and interest rates of vendors to determine payment strategies.
- Reviewing purchase orders and invoices for accuracy and documentation requirements.
- Calculating interest on delinquent accounts receivable balances.
- Determining which invoices should be paid first based on which vendors have the greatest leverage in negotiation.
- Reviewing accounts receivable records to identify customers who are delinquent in paying their bills.
- Coordinating with accounting staff to ensure that payments are processed correctly.
- Reconcile vendor statements and track rebates.
- Reporting and presentation on AP metrics.
- Correctly use the debt schedule to code payments for the appropriate principal/interest split.
- Various other accounting and reporting projects as assigned.
Minimum Requirements
- Bachelor’s degree in accounting, finance, or related field, preferred.
- Three (3) years’ experience in accounts payable preferred.
- Excellent problem-solving aptitude and a quick learner.
- Proficient with MS Excel and Outlook.
- ERP experience is a plus.
- Experience in the construction industry is a plus.
- Ability to perform several tasks concurrently with ease and professionalism.
- Ability to communicate clearly and concisely, verbally and in writing.
- Must be able to keep client and company matters and information strictly confidential.
- Must have excellent interpersonal and customer service skills.
Supervisory Responsibilities
- None
Physical Requirements
- Prolonged periods sitting at desk and working on a computer.
- Must be able to lift up to 15 pounds at a time.
