Office Manager

IPS is seeking dedicated Office Manager to be the backbone of our innovative team. At IPS, we know that great ideas and groundbreaking projects rely on exceptional support behind the scenes. Your professional growth and development are our priority, so your opportunities here are unlimited. We care for our team members, offering a comprehensive benefits package, work-life balance, and job stability. If you thrive in a fast-paced environment where you will be recognized and appreciated, you would be a great fit at IPS.

Responsibilities & Expectations: 

Office Management

• Oversee daily office operations to ensure a productive, welcoming, and organized workplace.
• Maintain office supplies, vendor relationships, and facility management.
• Plan and coordinate office events, meetings, and team-building activities.
• Serve as the go-to person for office-related issues and troubleshooting.
• Ensure the office follows 6S principles by maintaining an organized, clean, and efficient workspace.
• Promote a culture of safety by reinforcing company policies, supporting safety initiatives, and ensuring compliance with workplace safety standards.

Administrative & Project Support

• Serve as the face of the company by welcoming guests, ensuring a positive first impression, and managing front-desk reception duties, including answering and directing phone calls.
• Assist with special projects, process improvements, and company initiatives.
• Support HR, marketing, and finance functions, including expense reporting and Acquisition onboarding logistics.
• Develop and implement office policies to enhance efficiency and workflow.

Qualifications and Competencies: 

• A servant leader mindset, with a strong commitment to supporting executives, colleagues, and the overall success of the organization.
• 3 years of experience in executive support and/or office management.
• Strong organizational and time-management skills with the ability to multitask effectively.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools like Teams.
• A proactive, problem-solving mindset with keen attention to detail.
• Proven experience coordinating travel, planning executive meetings, and organizing company events.

You’ll thrive at IPS if you…

• Lead with integrity and prioritize safety. You demonstrate high standards and commit to a safe, ethical workplace.
• Value teamwork and accountability. You work well with others, take responsibility, serve others, and deliver on your commitments.
• Focus on the customer. You are dedicated to providing an unmatched customer experience and exceeding expectations.
• Have an entrepreneurial spirit. You’re proactive, innovative, and thrive in a fast-paced environment.
• Communicate effectively and with purpose. You keep everyone informed with clear, concise communication.
• Stay curious and love to learn. You continuously seek new knowledge and grow personally and professionally.

Who We Are:  

At Integrated Power Services (IPS), we're committed to empowering you to make a meaningful impact. As the industry's leading and fastest-growing service provider, IPS offers single-source electromechanical and power management solutions to enhance the reliability of critical infrastructure across North America and the United Kingdom. We serve over 30,000 essential customer locations, from renewable energy pioneers to hospitals, manufacturers, and municipalities, helping them avoid costly downtime and ensure mission-critical operations.

When you join IPS, you're joining a team that's revolutionizing equipment and process reliability across diverse sectors, from power generation to petrochemicals, and beyond. You'll learn from industry experts, grow alongside a talented workforce, and be part of a company that is built on the Shared Values of Safety, Integrity, Teamwork, Accountability, Customer Focus, and Entrepreneurial Spirit.

Benefits:  

• Paid Time Off (PTO)
• 401k Employer Match
• Bonus Incentives 
• Tuition Reimbursement Program 
• Medical, Dental and Vision plans
• Employee Assistance Program (EAP) 
• And more!

IPS is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.

Any offer of employment is contingent upon the successful completion of a background investigation. As a federal contractor, our company is committed to maintaining a safe and drug-free workplace. Candidates for this position are required to complete a pre-employment drug screen successfully. The drug screening process will include testing for substances that may impair one's ability to perform the job safely and effectively.

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