What are the responsibilities and job description for the Front Office Assistant position at Integrated Resources, Inc ( IRI )?
Job Description :
Position Summary : Office Administrator
A Few Words About Us
Integrated Resources, Inc. is a premier staffing firm which has built its reputation on excellent service and integrity since its inception in 1996. Our mission centers on delivering only the best quality talent, the first time and every time. We provide quality resources in these specialty areas : Life Sciences, Healthcare, Information Technology and Engineering.
With today’s growing demand for talented and well qualified professionals, it’s more important than ever to partner with a company that employs innovative measures to meet your demands. Our expert team of highly trained counselors works hand in hand with every client forming a partnership of understanding and commitment.
The Office Administrator will be responsible for ensuring the smooth operation of day-to-day activities in the office. This role involves managing administrative tasks, coordinating office operations, and providing support to staff to ensure a productive and efficient workplace. This person will have the ability to play an instrumental role in supporting all office operations.
Responsibilities include, but are not limited to, the following :
- Maintain office supplies inventory by ordering and restocking as needed
- Ensure the office environment is clean, organized, and functional
- Coordinate with vendors for office equipment maintenance and repairs.
- Handle all Company client gifts and events
- Responsible for maintaining and updating state statutory compliance posters
- Manage equipment return process and / or legal filings
- Responsible for drafting employment & experience letters
- Administrative duties for the accounting department include accurate review, code, and process vendor invoices
- Ensure bills are paid in a timely and accurate manner while adhering to departmental procedures
- Perform data entry associated with accounts payable
- Review and reconcile invoice discrepancies
- Address and respond to vendor inquiries
- Wage garnishments
- Assists Human Resources Director & CFO with day-to-day work as well as projects
Education / Experience :
