What are the responsibilities and job description for the Executive Assistant position at Integrated Resources, Inc?
5-10 Years of experience. Assessment: Office Suite- Intermediate
Associates or equivalent experience. Prefer experience with Gov t relations.
Former E/A and Two leaders doing the training. Assessment. Working within Gov t background.
Calendar management a big part of job. Filing, dictation of meetings. Adaptable, interactive with a lot of stakeholders, attention to detail, external meetings, professionalism
Top Skills:
1. Time Management, multitasking priorities.
2. Excellent Written and Verbal communication skills.
3. Problem Solve, work independently.
Client Impactful Work:
This unique executive assistant role goes beyond the ordinary. You'll support the company's leaders of Government Relations and Corporate Social Responsibility, arrange VIP visits and events, handle Client and lobbying filings, coordinate volunteer activities, and support the company s matching gift program. Plus, you'll be responsible for the day-to-day functioning of our Washington, DC, office.
Keys to Success:
EA and Office Manager responsibilities include:
Prepare documents and presentations based on input provided by various team members.
Arrange and maintain calendars and travel, including high-level government & investor engagements.
Coordinate high-level meetings and gatherings, including planning and day-of execution of on-site meeting logistics.
Ensuring our 2,500-square-foot company office runs smoothly.
Partner with administrative professionals across the company to manage competing needs and deadlines.
Maintain vendor contracts and purchase orders, organizational charts and document retention adherence
GR- & CSR-specific responsibilities:
Take responsibility for critical tasks related to lobbying and Federal Election Commission (FEC) filings.
Support organizing, preparing for, and completing government VIP visits to company sites and public events at our operations.
Coordinate VIP volunteer events and company-sponsored community engagement activities
Support CSR team operations, procedures for philanthropic programs and donations and related financial reconciliations
Education
Associate s Degree or equivalent experience.
Experience & Skills - 5-10 years
Demonstrable success as an executive assistant, ideally supporting senior executive(s) at a multinational company and/or in a government relations environment.
Exhibit a strong sense of integrity and discretion, as you'll be a reflection of the executives and the company.
Skill to coordinate your own work and that of the executives you re supporting, including effectively managing your own and the executives' time in the face of competing priorities.
Strong interpersonal, relationship-building and communication skills.
Ability to anticipate executives needs based on business objectives.
Experienced in independently managing and prioritizing multiple concurrent tasks and deadlines.
Proficiency in workplace computer applications, including PowerPoint, and ability to grow and adapt as new AI tools create opportunities for efficiency.
Strong problem-solving skills, resourcefulness and reasoning to solve issues.
Positive and poised outlook in a dynamic team environment where the next need is not always easily anticipated.
Has experience in a corporate office supporting multiple executives, managing complex international travel (e.g., trips to Asia), organizing and planning events, including visits by external stakeholders to company operations and multi-day internal meetings, as well as office and budget management experience
Associates or equivalent experience. Prefer experience with Gov t relations.
Former E/A and Two leaders doing the training. Assessment. Working within Gov t background.
Calendar management a big part of job. Filing, dictation of meetings. Adaptable, interactive with a lot of stakeholders, attention to detail, external meetings, professionalism
Top Skills:
1. Time Management, multitasking priorities.
2. Excellent Written and Verbal communication skills.
3. Problem Solve, work independently.
Client Impactful Work:
This unique executive assistant role goes beyond the ordinary. You'll support the company's leaders of Government Relations and Corporate Social Responsibility, arrange VIP visits and events, handle Client and lobbying filings, coordinate volunteer activities, and support the company s matching gift program. Plus, you'll be responsible for the day-to-day functioning of our Washington, DC, office.
Keys to Success:
EA and Office Manager responsibilities include:
Prepare documents and presentations based on input provided by various team members.
Arrange and maintain calendars and travel, including high-level government & investor engagements.
Coordinate high-level meetings and gatherings, including planning and day-of execution of on-site meeting logistics.
Ensuring our 2,500-square-foot company office runs smoothly.
Partner with administrative professionals across the company to manage competing needs and deadlines.
Maintain vendor contracts and purchase orders, organizational charts and document retention adherence
GR- & CSR-specific responsibilities:
Take responsibility for critical tasks related to lobbying and Federal Election Commission (FEC) filings.
Support organizing, preparing for, and completing government VIP visits to company sites and public events at our operations.
Coordinate VIP volunteer events and company-sponsored community engagement activities
Support CSR team operations, procedures for philanthropic programs and donations and related financial reconciliations
Education
Associate s Degree or equivalent experience.
Experience & Skills - 5-10 years
Demonstrable success as an executive assistant, ideally supporting senior executive(s) at a multinational company and/or in a government relations environment.
Exhibit a strong sense of integrity and discretion, as you'll be a reflection of the executives and the company.
Skill to coordinate your own work and that of the executives you re supporting, including effectively managing your own and the executives' time in the face of competing priorities.
Strong interpersonal, relationship-building and communication skills.
Ability to anticipate executives needs based on business objectives.
Experienced in independently managing and prioritizing multiple concurrent tasks and deadlines.
Proficiency in workplace computer applications, including PowerPoint, and ability to grow and adapt as new AI tools create opportunities for efficiency.
Strong problem-solving skills, resourcefulness and reasoning to solve issues.
Positive and poised outlook in a dynamic team environment where the next need is not always easily anticipated.
Has experience in a corporate office supporting multiple executives, managing complex international travel (e.g., trips to Asia), organizing and planning events, including visits by external stakeholders to company operations and multi-day internal meetings, as well as office and budget management experience
