What are the responsibilities and job description for the IT Project Coordinator position at Integrated Resources, Inc?
8a - 430p. but may vary some weeks. Would be open to discussing other options *** Note that Thursdays would be at HAP Troy; other days could be remote in SEMI for much of the project. During go lives and special events could include need to work over the weekend at Command Center in metro Detroit.
Schedule Notes: This position will be assisting with the change from Cerner to Epic EMR systems with the newly integrated Ascension sites. Candidate will be tasked with assisting with all levels of the project working beside the Project Manager over multiple project teams involved in this process. REQUIRED: Associate degree, minimum of 2 years previous experience in a PMO role, proficiency in MS Office Suite, strong organizational skills, flexibility. Candidate may be required to be on site during the weekend for critical go lives and special events. Schedule will be hybrid with the candidate onsite Thursdays and working remotely most of the assignment.
Duties:
GENERAL SUMMARY:
The Project Coordinator duties will be to support the Project Management Office (PMO)
and assist project managers in the coordination of processes, administration, reporting,
and project execution. The Project Coordinator will also be responsible for managing
smaller projects, as assigned.
PRINCIPLE DUTIES AND RESPONSIBILITIES:
1. Assist the Project Manager and PMO Leadership to ensure project documents are
correctly organized and attributed.
2. Assist with scheduling deadlines and maintaining project deliverables schedules for
multiple projects.
3. Assist with subcontractor/vendor process.
4. Attend project meetings as needed.
5. Coordinate and track internal initiatives for PMO.
6. Track project deliverables as they move through the approval process.
7. Coordinate small to medium size projects to ensure delivery on time, on budget, and
to agreed quality standards.
8. Coordinate application teams and ensure timely execution of the various tasks.
9. Coordinate PMO/Project meetings including logistics, conference bridges and
distribution lists.
10. Document meeting minutes and follow-up on action items.
11. Assist PMO with the following process responsibilities, when needed:
o Time entry training, reporting, and tracking.
o Assist Project Managers to ensure time tracking for resources.
o Process re-engineering (workflows, documentation, training & communication).
o Provide Portfolio Management support.
o Assist with Portfolio auditing.
o Ensure project baseline has been taken for assigned projects.
Education:
EDUCATION/EXPERIENCE REQUIRED:
" Associate Degree or higher level of education required, preferably in Project
Management or related field.
" Two (2) years of work experience managing projects, SharePoint and MS Server
software preferred.
" Proficient in MS Office Suite (Excel, Word, PowerPoint, Visio).
TITLE: Project Coordinator-IT Project Management Office F05634 Page: 2 of 2
" General accounting principles preferred including understanding Capital and
Expense.
" Motivation Self-motivated, able to complete tasks/assignments under minimal
supervision.
" Strong Organization Skills:
o Ability to organize and prioritize work to meet the weekly schedule of activities
with excellent attention to detail.
o Ability to track, prioritize and handle multiple activities with a high degree of
interruption.
" Collaborative:
o Establishes good working relationships with Project Managers and colleagues.
o Share knowledge.
o Is approachable to help.
CERTIFICATIONS/LICENSURES REQUIRED:
PMI certification preferred.
Must meet or exceed core customer service responsibilities, standards and behaviors
as outlined in the Client Customer Service Policy and summarized below:
Communication Ownership
Understanding Motivation
Sensitivity Excellence
Teamwork Respect
Skills:
Must practice the customer skills as provided through on-going training and in-services.
Must possess the following personal qualities:
Be self-directed
Be flexible and committed to the team concept
Demonstrate teamwork, initiative, and willingness to learn
Be open to new learning experiences
Accepts and respects diversity without judgment
Demonstrates customer service values
City: Troy
Schedule:
Start Date: 03/10/2025
End Date: 07/31/2026
Schedule Notes: This position will be assisting with the change from Cerner to Epic EMR systems with the newly integrated Ascension sites. Candidate will be tasked with assisting with all levels of the project working beside the Project Manager over multiple project teams involved in this process. REQUIRED: Associate degree, minimum of 2 years previous experience in a PMO role, proficiency in MS Office Suite, strong organizational skills, flexibility. Candidate may be required to be on site during the weekend for critical go lives and special events. Schedule will be hybrid with the candidate onsite Thursdays and working remotely most of the assignment.
Hours Per Week: 40.00
Hours Per Day: 8.00
Days Per Week: 5.00
Schedule Notes: This position will be assisting with the change from Cerner to Epic EMR systems with the newly integrated Ascension sites. Candidate will be tasked with assisting with all levels of the project working beside the Project Manager over multiple project teams involved in this process. REQUIRED: Associate degree, minimum of 2 years previous experience in a PMO role, proficiency in MS Office Suite, strong organizational skills, flexibility. Candidate may be required to be on site during the weekend for critical go lives and special events. Schedule will be hybrid with the candidate onsite Thursdays and working remotely most of the assignment.
Duties:
GENERAL SUMMARY:
The Project Coordinator duties will be to support the Project Management Office (PMO)
and assist project managers in the coordination of processes, administration, reporting,
and project execution. The Project Coordinator will also be responsible for managing
smaller projects, as assigned.
PRINCIPLE DUTIES AND RESPONSIBILITIES:
1. Assist the Project Manager and PMO Leadership to ensure project documents are
correctly organized and attributed.
2. Assist with scheduling deadlines and maintaining project deliverables schedules for
multiple projects.
3. Assist with subcontractor/vendor process.
4. Attend project meetings as needed.
5. Coordinate and track internal initiatives for PMO.
6. Track project deliverables as they move through the approval process.
7. Coordinate small to medium size projects to ensure delivery on time, on budget, and
to agreed quality standards.
8. Coordinate application teams and ensure timely execution of the various tasks.
9. Coordinate PMO/Project meetings including logistics, conference bridges and
distribution lists.
10. Document meeting minutes and follow-up on action items.
11. Assist PMO with the following process responsibilities, when needed:
o Time entry training, reporting, and tracking.
o Assist Project Managers to ensure time tracking for resources.
o Process re-engineering (workflows, documentation, training & communication).
o Provide Portfolio Management support.
o Assist with Portfolio auditing.
o Ensure project baseline has been taken for assigned projects.
Education:
EDUCATION/EXPERIENCE REQUIRED:
" Associate Degree or higher level of education required, preferably in Project
Management or related field.
" Two (2) years of work experience managing projects, SharePoint and MS Server
software preferred.
" Proficient in MS Office Suite (Excel, Word, PowerPoint, Visio).
TITLE: Project Coordinator-IT Project Management Office F05634 Page: 2 of 2
" General accounting principles preferred including understanding Capital and
Expense.
" Motivation Self-motivated, able to complete tasks/assignments under minimal
supervision.
" Strong Organization Skills:
o Ability to organize and prioritize work to meet the weekly schedule of activities
with excellent attention to detail.
o Ability to track, prioritize and handle multiple activities with a high degree of
interruption.
" Collaborative:
o Establishes good working relationships with Project Managers and colleagues.
o Share knowledge.
o Is approachable to help.
CERTIFICATIONS/LICENSURES REQUIRED:
PMI certification preferred.
Must meet or exceed core customer service responsibilities, standards and behaviors
as outlined in the Client Customer Service Policy and summarized below:
Communication Ownership
Understanding Motivation
Sensitivity Excellence
Teamwork Respect
Skills:
Must practice the customer skills as provided through on-going training and in-services.
Must possess the following personal qualities:
Be self-directed
Be flexible and committed to the team concept
Demonstrate teamwork, initiative, and willingness to learn
Be open to new learning experiences
Accepts and respects diversity without judgment
Demonstrates customer service values
City: Troy
Schedule:
Start Date: 03/10/2025
End Date: 07/31/2026
Schedule Notes: This position will be assisting with the change from Cerner to Epic EMR systems with the newly integrated Ascension sites. Candidate will be tasked with assisting with all levels of the project working beside the Project Manager over multiple project teams involved in this process. REQUIRED: Associate degree, minimum of 2 years previous experience in a PMO role, proficiency in MS Office Suite, strong organizational skills, flexibility. Candidate may be required to be on site during the weekend for critical go lives and special events. Schedule will be hybrid with the candidate onsite Thursdays and working remotely most of the assignment.
Hours Per Week: 40.00
Hours Per Day: 8.00
Days Per Week: 5.00
