What are the responsibilities and job description for the Project Coordinator position at Intellibee?
Top Skills & Years of Experience:
- Professional experience as an executive administrative assistant or coordinator.
- Experience facilitating meetings, preparing communication materials, budget tracking etc.
- Outstanding organizational and communication skills.
Project Coordinator
This position will:
Ensure consistency with the State of Michigan (SOM) project management methodology (SUITE), investment management and systems engineering methodology.
The ideal candidate should have strong leadership skills and a fundamental understanding of IT concepts and project management methodology
Project Documentation & Reporting
- Maintain project plans, timelines, and roadmaps.
- Create and distribute status reports highlighting progress, risks, and key milestones.
- Organize and track project documentation, KPIs, and deliverables.
Scheduling & Coordination
- Schedule and coordinate project meetings, ensuring timelines and deliverables stay on track.
- Manage action items, resources, and dependencies to align teams.
Stakeholder Communication
- Serve as the primary liaison between the Project Manager, internal teams, and external stakeholders.
- Facilitate workgroup meetings, provide backup support for the PM, and prepare communication materials.
- Ensure stakeholders receive regular updates on status, risks, and changes.
Task & Resource Management
- Assign and track tasks, monitor progress, and ensure teams remain on schedule.
- Oversee resource allocation and budget tracking.
- Conduct bi-weekly Time View timesheet audits and assist Resource Managers in necessary adjustments.
Risk & Issue Tracking
- Identify and escalate risks and issues while maintaining a risk log.
- Ensure action plans are in place to mitigate risks and resolve problems.
Quality Control & Change Management
- Support project teams in completing SUITE documentation as per the Tailoring Plan.
- Ensure project deliverables meet quality standards and assist in managing scope changes.
- Conduct impact analyses for schedule and budget changes, aiding in Change Request submissions.
