Office Manager

The Company: Intelligent IT Designs is a small growing local high-tech service company that is committed to the success of our employees and our clients and is known for the great care we take with clients and employees alike.

· We believe in a strong team spirit and we develop this by building a strong working team culture and social culture.

Why Should You Apply?

· We value our employees. They are number one.

· Strong team environment. No politics.

· We welcome innovative, creative people. We want to try new things.

· Opportunities to learn and grown are here.

We are looking for an Office manager to organize and coordinate administration duties and office procedures as well as handle invoicing, bookkeeping and a variety of marketing tasks. You will work directly with and support the owner of the company. Your role is also to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements and providing general administrative support to our employees. Keeping the office organized, clean and in order is also important. Previous experience as an office manager or Office administrator would be an advantage. A successful Office manager should have experience with a variety of office software (email tools, , spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Responsibilities

• Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping
• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Organize office operations and procedures and keep the office clean and organized
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office General and Administrative budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Plan in-house or off-site activities, like parties, celebrations and conferences

Skills

• Proven experience as an Office manager, Front office manager or Administrative assistant. Someone who is caring and can take charge.
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular) and
• Hands on experience with office equipment
• Familiarity with email scheduling tools, like Constant Contact or MailChimp
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus'

Job Type: Part-time

Pay: Up to $26.05 per hour

Expected hours: No more than 20 per week

Ability to Commute:

• Pleasant Valley, NY 12569 (Required)

Ability to Relocate:

• Pleasant Valley, NY 12569: Relocate before starting work (Required)

Work Location: In person

Salary : $26