Proposal Coordinator

Job description

Job Summary

The Proposal Coordinator would be asked to help facilitate the process of reviewing, organizing, scheduling, and managing our proposal progression. This role will be expected to participate in a few scheduled meetings each week but will mostly control their own schedule and will have significant flexibility. While this is currently a part time role, this position has significant growth potential, and can easily expand to full time through successful performance. Ideally an in-person role but may consider remote possibilities for the right candidate.

Specific duties will be related to tracking milestones and holding our internal team accountable for producing content requirements, but may also include

• Maintain and track proposal statuses, outcomes, and related documentation
• Help break down potential RFPs and grants into easy-to-follow checklists
• Ensure the accuracy and completeness of our submission packages
• Engage with partner firms to obtain documentation and/or direct support
• Validate style, message consistency, grammar and terminology of bid content
• Leverage collaboration tools, maintain document control and help develop templates to make the process easier for everyone.

The Proposal Coordinator will not be asked to write technical documents however the role may require assisting technical staff to communicate complex concepts through easily understandable written narratives and graphics.

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Non-negotiable Qualifications

• Strong interpersonal skills, with the ability to engage effectively with technical staff and partner firms, maintaining ongoing follow-up to ensure deadlines are completed
• Exceptional communication skills, providing timely responses and consistently following up driving outcomes
• Ability to read 50 page documents of dense text and pull-out key tasking and deadlines
• Highly developed organizational skills with the ability to multitask multiple proposals
• Ability to set appropriate work priorities independently
• Ability to review, format, print, bind, and mail proposals from our office
• Ability to write professionally, and edit others work
• Ability to work at a very high level within Microsoft Office Suite (Word, Excel, Outlook and PowerPoint), DocuSign and Adobe Acrobat.

Must pass criminal background check and be eligible to obtain FBI and Department of Defense clearance if needed in the future.

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At IntelliSys

IntelliSys Solutions Group is an engineering and project management consulting firm headquartered in Philadelphia PA. Our team of software developers, engineers, and business analysts work together to improve automation, streamline logistics, and establish quality control for government organizations.

IntelliSys Solutions is committed to increasing employment opportunities in historically underutilized areas (HUB Zones) and some recruitment efforts may give preference to applicants who reside in those certified areas. Check to see if your address is in the HUBZone at https://maps.certify.sba.gov.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

IntelliSys participates in the E-Verify program as required by law. Learn more about the E-Verify program at https://e-verify.uscis.go

Job Type: Part-time

Pay: From $30.00 per hour

Expected hours: 16 – 24 per week

Job Type: Part-time

Pay: $30.00 per hour

Expected hours: 16 – 24 per week

Benefits:

• Flexible schedule

Application Question(s):

• Do you qualify as a HUBZone applicant? (https://maps.certify.sba.gov/hubzone/map)

Ability to Commute:

• Philadelphia, PA 19145 (Preferred)

Ability to Relocate:

• Philadelphia, PA 19145: Relocate before starting work (Preferred)

Work Location: In person

Salary : $30