Administrative Assistant

At Inter-Co Division 10, we specialize in the distribution and installation of toilet partitions, lockers, washroom accessories, glass shower systems and other specialty products. With 11 locations across Canada and the United States, it is our mission to create the leading North American Division 10 distribution company focused on exceptional customer service, competitive pricing and industry-leading expertise and project delivery.

Looking for a new opportunity?

We are currently looking for an Administrative Assistant for our office in Hillside, NJ.

The primary responsibilities of the position will include, but are not limited to:

• Perform general office administration functions as directed including but not limited to scheduling shipments, ordering office supplies, answering & directing phone calls, organizing mail and greeting visitors
• Assist with bank deposits and other occasional out-of-office deliveries or pick-ups
• Reviewing contracts and ensuring compliance with contract terms
• Completing project-specific warranties, insurance certificates and WSIB clearance certificates
• Completing LEED documentation and other project-related documentation
• Preparing and processing contracts, change orders, payment certificates and other documentation
• Processing contract close-outs
• Preparing various reports and other correspondence relating to areas of responsibility
• Assist in collections activity and monitoring accounts receivable
• Review vendor statements and ensure payables are tracked
• Assist with Supplier Pre-Qualifications and Customer Credit Applications
  
  

Is this the right role for you?

• Ability to work at a fast pace and with a customer service mindset
• Strong interpersonal & communication skills
• Highly organized & detail oriented
• Proficient with Microsoft Office Suite
• Positive attitude and willingness to commit to our company
• Sound judgement, strong analytical and problem-solving abilities
• Interest in the construction industry and a willingness to learn and grow within the sector
• Ability to thrive in a team-oriented and fun work environment
  
  

What You'll Bring

• Successful completion of a University Degree or College Diploma
• Knowledge of the construction industry would be considered an asset
• A valid state driver's license with access to a vehicle
  
  

Why work for Inter-Co?

• Start your weekend early every Friday
• Group Health Benefits including medical, dental & vision
• 401K with company matching
• Employee Shared Purchase Plan with company matching
• Travel Incentive Program to visit company locations
  
  

As we are committed to providing a positive candidate experience, please be aware only those applicants selected for an interview will be contacted. Additionally, applicants that may require an accommodation during the selection process are encouraged to notify the Human Resources Department when contacted for an interview.