What are the responsibilities and job description for the Receptionist position at Interaction24 LLC?
About the job Receptionist
Job Title : Law Firm Receptionist / Front Desk
Location : Coral Gables, FL 33134 (on-site)
Job Overview
InterAction24 is working with a CPA firm who is seeking a professional and friendly Administrative Front Desk Receptionist to join our team. The ideal candidate should have excellent organizational skills, and a pleasant personality to ensure our front desk provides a welcoming atmosphere for visitors and clients. Candidate must thrive in a fast-paced environment, adapting quickly to shifting priorities and deadlines.
Responsibilities
- Greeting Clients : Welcome clients as they arrive, making them feel comfortable and directing them to the appropriate person or meeting room.
- Phone Management : Answer incoming calls, direct them to the relevant staff, and handle inquiries in a professional manner.
- Appointment Scheduling : Assist with scheduling client appointments, and manage the conference room calendar
- Document Handling : Organize documents, files, and correspondence. This could include handling sensitive financial information with discretion.
- Data Entry : Input and update client information and appointment details into the firm's database or CRM system.
- Mail Management : Handle incoming and outgoing mail and packages, including sorting and distributing them to the appropriate personnel.
- Supplies Management : Monitor and maintain office and kitchen supplies, ordering replacements as needed.
- Facility Management : Ensure the reception and kitchen area is clean, organized, and presentable.
- Support for Staff : Assist with various tasks for the accounting staff, such as preparing documents, making copies, scanning, closing out projects, and managing meeting logistics.
- Client Records : Maintain accurate records of clients ensuring confidentiality and compliance with privacy regulations.
- Confidentiality : Handle all client and firm information with the utmost confidentiality and adhere to privacy regulations.
- Professional Appearance : Maintain a professional demeanor and appearance, representing the firm's image positively.
- Problem Resolution : Address and resolve any issues or concerns clients might have or escalate them to the appropriate staff member.
- Event Coordination : Assist with the planning and organization of firm events, meetings, or seminars.
Experience
If you are a detail-oriented individual with excellent communication skills and a positive attitude, we encourage you to apply for this position
Benefits :Schedule :
Ability to Relocate :
