What are the responsibilities and job description for the Coordinator, Invoicing position at Interface Security Systems LLC?
Overview
Interface Systems is looking for an invoicing coordinator to join our finance division. This role’s primarily in charge of preparing and processing client bills. It is their responsibility to manage databases and payment systems, verify client information, list down the due amount and itemized account of goods and services, charge accurate tax, deduct discounts, and ensure copies of every invoice.
Responsibilities
Ensure accuracy and timeliness of customer invoice delivery and other customer account adjustments
Ensure Dynamics NAV customer records are accurate, not exclusive to proper tax exemption status
Prepare invoice and statement files for third-party mail house print and mail
Responsible for the compilation of audit requests for various audits
Maintain files of outstanding job packets to be billed when completed
Responsible for adjustments to customer accounts such as cancelling, crediting/debiting and RMR reductions as well as updating site and mailing addresses
Processing email requests to the invoicing team accurately and in a timely manner
Prepare service/inspection customer invoices accurately and in a timely manner
Perform other duties as may be assigned
Qualifications
Microsoft Office programs including Excel, Word, and Outlook
Microsoft Dynamics NAV or experience with Organizational ERP system
CRM experience
Minimum 2-3years’ experience related to automated billing
Strong knowledge of sales and invoicing procedures and workflows
Interface Systems is an Equal Employment Opportunity employer - all qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment, or recruitment advertising; layoff or termination; for rates of pay or other forms of compensation; and selection for training, including apprenticeship.
If you need assistance or an accommodation in completing this application or during any phase of the interview process due to a disability, please contact us at recruiting@interfacesys.com. Any information will be treated as confidential and only used for the purpose of determining an appropriate accommodation as part of the recruiting process.
