Coordinator, Invoicing

Overview

Interface Systems is looking for an invoicing coordinator to join our finance division. This role’s primarily in charge of preparing and processing client bills. It is their responsibility to manage databases and payment systems, verify client information, list down the due amount and itemized account of goods and services, charge accurate tax, deduct discounts, and ensure copies of every invoice.

Responsibilities

• Ensure accuracy and timeliness of customer invoice delivery and other customer account adjustments
• Ensure Dynamics NAV customer records are accurate, not exclusive to proper tax exemption status
• Prepare invoice and statement files for third-party mail house print and mail
• Responsible for the compilation of audit requests for various audits
• Maintain files of outstanding job packets to be billed when completed
• Responsible for adjustments to customer accounts such as cancelling, crediting/debiting and RMR reductions as well as updating site and mailing addresses
• Processing email requests to the invoicing team accurately and in a timely manner
• Prepare service/inspection customer invoices accurately and in a timely manner
• Perform other duties as may be assigned
  
  

Qualifications

• Microsoft Office programs including Excel, Word, and Outlook
• Microsoft Dynamics NAV or experience with Organizational ERP system
• CRM experience
• Minimum 2-3years’ experience related to automated billing
• Strong knowledge of sales and invoicing procedures and workflows
  
  

Interface Systems is an Equal Employment Opportunity employer - all qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment, or recruitment advertising; layoff or termination; for rates of pay or other forms of compensation; and selection for training, including apprenticeship.  

If you need assistance or an accommodation in completing this application or during any phase of the interview process due to a disability, please contact us at recruiting@interfacesys.com. Any information will be treated as confidential and only used for the purpose of determining an appropriate accommodation as part of the recruiting process.