Accounting Assistant

The Interfaith Community Shelter at Pete’s Place is seeking a highly organized person for the position of Accounting and Administrative assistant. The Accounting and Administrative assistant will report directly to the Executive Director. The person we are seeking will be comfortable in a non-traditional business setting, often interacting with individuals who are experiencing a serious life trauma. Responsibilities will include assisting the Deputy Director with tasks such as maintaining documentation of Shelter expenditures, reconciling credit card statements, recording and acknowledging donations, preparing bank deposits; and performing administrative tasks, as needed, for the Executive Director, such as overseeing purchasing and repairs and maintenance requests, answering the phone and preparing Shelter communications. The Shelter offers an employer matching Simple IRA retirement plan, health insurance, a wellness program and up to 20 days paid time off annually. Equal Opportunity Employer.

The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, MS Word and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity with human services nonprofit agencies, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Accounting/Finance

Collects receipts/invoices/documentation for all Shelter expenditures

Enters all expenditures/check requests/automatic payments into the Shelter Expenditure Log for Finance Director review and bookkeeper recording in Quickbooks

Reconciles the monthly credit card statement

Presents all expenditures to the Executive Director for approval

Prepares and delivers deposits to the bank; obtains Executive Director approval of the deposit report

Enters donations with relevant contact information in the donor management software (Salesforce)

Enters credit card donations in the Salesforce virtual terminal for processing

Produces donation acknowledgement report in Salesforce; performs a mail merge and mails donor acknowledgement letters in a timely manner

Produces receipts and deposit information for the auditor during the annual audit

Orders checks and deposit slips as needed

Prepares grant invoices

Assists with other finance related activities at the direction of the Deputy Director

Administration

Answers the phone and greets visitors to the Shelter; delivers messages

Assists with organization of HR related tasks, including employee onboarding and offboarding

Prepares communications, such as letters, emails and other correspondence

Checks the Shelter’s PO Box and delivers mail to the Executive Director

Acts as an assistant to the Executive Director for administrative tasks

Oversees purchasing approved by the Executive Director; ensures that vendors receive non-taxable transaction certificates, where appropriate.

Job Types: Full-time, Temporary

Pay: $25.00 - $27.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Life insurance
• Paid time off

Schedule:

• 8 hour shift

Education:

• Associate (Required)

Experience:

• Microsoft Excel: 3 years (Required)
• Microsoft Word: 4 years (Required)

Work Location: In person

Salary : $25 - $27