Administrative Assistant II/Counselor I

JOB DESCRIPTION

The Administrative Assistant II/Counselor I will provide administrative and support services to adults with serious mental illnesses living in Hope Housing. Hope Housing Outpatient Supportive Services will serve up to 55 adults who are homeless or at risk of homelessness upon entering the program in maintaining and sustaining their living environment and gaining skills to support them in finding and maintaining permanent housing upon exit. Hope Housing provides mental health counseling, crisis intervention, and case management services to adults, transitional age youth 18 years and older, with serious mental illness. Services are provided on-site to all individuals. The Admin Assistant II/CI will assist with all administrative aspects of the program, to include but not limited to managing referral, data entry, developing flyers, and answering calls.

WHO WE ARE

Looking to make a difference? Our mission at Interim is to provide services and affordable housing to supporting members of our community with mental illness by building productive and satisfying lives in a world in which people with mental illness are able to live, work, learn and participate fully in the community. Join our team and instill hope in the community.

WHAT WE OFFER

• Competitive Compensation
• Tuition reimbursement for eligible positions
• Clinical licenses and training reimbursement for eligible positions
• Loan repayment for eligible positions
• Generous health, vision, dental, Employee Assistance Program (EAP), and life insurance coverage for full-time employees
• Monthly payment in lieu of insurance coverage for eligible positions
• 403b Retirement Plan with Interim matching contribution
• Competitive vacation and sick leave accruals. You can earn up to 24 days of vacation in your first year.
• Professional development and learning opportunities.
• BBS registered supervisors onsite for ongoing Clinical Supervision
• Annual employee recognition and staff appreciation events
• Employee referral bonus program
• Offers flexible work schedules
• A fulfilling career while providing a family centered focus and work-life balance

HOW TO APPLY

To learn more about Interim and to apply for this position, please go to our website at http://www.interiminc.org/employment/.

COMPENSATION

$24.38 - $32.58 per hour. Nonexempt; 20 hours/week; Eligible for Overtime. Compensation based on education and experience.

REPORTS TO

Assistant Program Director

QUALIFICATIONS

Required: High School Diploma/GED; Intermediate level experience with Microsoft Word, Excel and Outlook; Detail-oriented, well-organized, good interpersonal skills and ability to work with a team.

Drivers license for at least two years and driving record acceptable to insurance carrier.

Valid California driver's license; auto in safe operating condition; auto liability insurance; good driving record; criminal record clearance; proof of authorization to work in the United States as required by Immigration and Reform Act of 1986. Ability to work independently with minimal supervision.

Preferred: AA degree; Bilingual in Spanish; two years’ experience working in an administrative setting.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Performs general program administrative duties. Examples include, but are not limited to compile, file, mail, and maintain administrative and statistical data; including: episode opening/closing, petty cash, units of service, managing receipts, and van mileage log.
• Manages referrals and schedules client intakes for Hope Housing Program.
• Greets clients, schedules appointments, answers incoming calls for the program, directs or takes messages.
• Assist program staff by doing data entry and maintaining all charts and client records in compliance with Medi-Cal documentation requirements; maintains Avatar client database.
• Develops forms, flyers and marketing materials, updates and maintains current forms.
• Maintains office equipment and assist with cleanliness of office (i.e. shopping and special order of cleaning supplies, placing maintenance requests, working with and supervising consumer maintenance aid)
• Maintains adequate supply of postage and other office supplies. Prepares mailings and program information material.
• Maintains open communication with Sun Street Centers, Housing Resource Center, and Monterey County Behavioral Health regarding program needs.
• Maintains general office files and client files.
• Check error reports and other billing reports in Avatar.
• Collects and enters program data into client database.
• Prepares and compiles reports/statistics related to the Hope Housing Outpatient Program.
• Types and dispatches general correspondence. Makes copies.
• Takes notes during staff meetings and maintains accurate records.

·       Assists regular counseling staff in monitoring and supervision of residents attending to household activities (e.g., housekeeping chores, snack & food preparation, grocery shopping, doing laundry, etc.)

• Documents client services following Medi-Cal regulations as needed.
• Provides client-centered counseling, promoting recovery and wellness principles.
• Provides one-to-one client contact & supervision, as needed, as well as accompany to appointments & meetings, as needed.
• Other duties as assigned.

PHYSICAL REQUIREMENTS

Ability to: operate a motor vehicle; climb stairs; possess good communication skills; meet the requirements of the classification and have mobility, vision, hearing and dexterity levels appropriate to the duties to be performed; see well enough to read data on a computer screen and text in written documents; perform extensive computer keyboard operations. Capable of the following extended activities: walking, standing, sitting, climbing stairs. Capable of the following intermittent activities: stooping, kneeling, lifting 25 pounds or more and bending in the performance of infrequently performed office duties.

This job description is intended to have an accurate reflection of the qualifications and job duties; current management reserves the right to revise the job at any given time when circumstances change. This job description replaces all previous description for this position.

Interim, Inc. is an equal opportunity employer.

Interim Inc. is guided by the precept that in no aspect of its programs, services or employment practices shall discrimination be permitted because of race, color, national origin, gender, age, creed, religion, physical or mental disability, marital status, medical condition, pregnancy, childbirth, or related medical condition, citizen status, veteran status, military status, sexual orientation, gender identity, or other characteristic protected by state or federal law.  To comply with the Americans with Disabilities Act and other applicable laws ensuring equal employment opportunities to qualified individuals with a disability, reasonable accommodations are made for the known physical or mental limitations of an otherwise qualified individual with a disability, unless hardship, direct threat to health or safety, or other job-related consideration exists.  Individuals who feel that they have been unlawfully discriminated against because of membership in one of the protected classes should contact the following:  Director of Human Resources, Interim, Inc., PO Box 3222, Monterey, CA   93942. (831) 649-4522.

Salary : $24 - $33