Administrative Assistant II/Counselor I

JOB DESCRIPTION

The Administrative Assistant II/Counselor I will be detail-oriented, well organized, have good interpersonal skills and ability to work with a team.

WHO WE ARE

Looking to make a difference? Our mission at Interim is to provide services and affordable housing to supporting members of our community with mental illness by building productive and satisfying lives in a world in which people with mental illness are able to live, work, learn and participate fully in the community. Join our team and instill hope in the community.

WHAT WE OFFER

• §  Competitive Compensation
• §  Professional development and learning opportunities.
• §  BBS registered supervisors onsite for ongoing Clinical Supervision
• §  Offers flexible work schedules
• §  A fulfilling career while providing a family centered focus and work-life balance 

HOW TO APPLY

To learn more about Interim and to apply for this position, please go to our website at http://www.interiminc.org/employment/.

COMPENSATION

$24.38 - $32.58 per hour. Nonexempt; 40 hours/week; Eligible for Overtime. Compensation based on education and experience.

REPORTS TO

Program Director of Employment & Wellness Services and Assistant Program Director.

QUALIFICATIONS

Required: High School Diploma/GED; Intermediate level experience with Microsoft Word, Excel and Outlook.

Drivers license for at least two years and driving record acceptable to insurance carrier.

Valid California driver's license; auto in safe operating condition; auto liability insurance; good driving record; criminal record clearance; proof of authorization to work in the United States as required by Immigration and Reform Act of 1986. Ability to work independently with minimal supervision.

Preferred: AA degree, bilingual Spanish, 2 years of clerical experience, experience with Access.

ESSENTIAL DUTIES AND RESPONSIBILITIES

·         Greets clients, answers incoming calls for SEES and other programs at the Pajaro Street Wellness Center Annex.  

·         Maintains all client databases. Reconciles prints and distributes progress notes for signatures for Department of Rehabilitation (DOR).

·         Collects and enters program data into client database.

·         Manages referrals, schedules and facilitates client intakes for the Co-op program and Peer Partners for Health (PPH).

·         Maintains constant open communication with Department of Rehabilitation and Monterey County Behavioral Health regarding referrals and program authorizations.

·         Ensures Co-op billing is completed every Thursday by 5 pm, prints notes and distributes for signatures as needed. Completes filing of progress notes in a timely manner.

·         Prepares and compiles reports/statistics related to the Co-op, Wellness Navigation and Workforce Education & Training Programs.

·         Distributes mail. Collects information from clients for Social Security income reporting. Assists clients with income reporting to Social Security monthly before the 5th of each month.

·         Takes notes during staff meetings and maintains records.

·         Maintains adequate supply of postage and other office supplies. Prepares mailings and program information material.

·         Types and dispatches general correspondence. Makes copies.

·         Maintains general office files and client files.

·         Assist with overall planning of events and trainings including purchases and setup.

·         Develops forms, flyers, and marketing materials, updates and maintains current forms.

·         Maintains office equipment and assists with cleanliness of office (i.e. shopping and special order of cleaning supplies, placing maintenance requests, working with and supervising consumer maintenance aid)

·         Provides client-centered counseling, promoting recovery and wellness principles.

·         Conducts annual destruction of files that are older than 10 years.

·         Meet with clients to assist them with their employment goals in absence of ETDS.

·         Searches for job openings in the community and through the internet. Develops and maintains a list of current job openings to distribute to clients weekly.

·         Documents client services following Medi-Cal regulations.

·         Check error reports and other billing reports in Avatar.

·         Other duties as assigned.

PHYSICAL REQUIREMENTS

Ability to: operate a motor vehicle; climb stairs; possess good communication skills; meet the requirements of the classification and have mobility, vision, hearing and dexterity levels appropriate to the duties to be performed; see well enough to read data on a computer screen and text in written documents; perform extensive computer keyboard operations. Capable of the following extended activities: walking, standing, sitting, climbing stairs. Capable of the following intermittent activities: stooping, kneeling, lifting 25 pounds or more and bending in the performance of infrequently performed office duties.

This job description is intended to have an accurate reflection of the qualifications and job duties; current management reserves the right to revise the job at any given time when circumstances change. This job description replaces all previous description for this position.

Interim, Inc. is an equal opportunity employer.

Interim Inc. is guided by the precept that in no aspect of its programs, services or employment practices shall discrimination be permitted because of race, color, national origin, gender, age, creed, religion, physical or mental disability, marital status, medical condition, pregnancy, childbirth, or related medical condition, citizen status, veteran status, military status, sexual orientation, gender identity, or other characteristic protected by state or federal law.  To comply with the Americans with Disabilities Act and other applicable laws ensuring equal employment opportunities to qualified individuals with a disability, reasonable accommodations are made for the known physical or mental limitations of an otherwise qualified individual with a disability, unless hardship, direct threat to health or safety, or other job-related consideration exists.  Individuals who feel that they have been unlawfully discriminated against because of membership in one of the protected classes should contact the following:  Director of Human Resources, Interim, Inc., PO Box 3222, Monterey, CA   93942. (831) 649-4522.

Salary : $24 - $33