Administrative Services Manager

Administrative Services Manager Position

This prestigious organization seeks a highly skilled and experienced Administrative Services Manager to oversee office operations, manage client communication, and maintain accurate financial records. As a key member of the team, you will play a pivotal role in the seamless operation of our design firm.

Key Responsibilities:

• Manage daily office activities, ensuring a professional and efficient work environment.
• Maintain organized and functional workspace, handling office supplies and equipment.
• Coordinate scheduling for meetings, client presentations, and team activities.
• Assist with client correspondence, appointment setting, and serve as liaison between clients and the design team.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Support HR functions such as onboarding, timekeeping, and employee records management.

Financial Management:

• Maintain accurate financial records, including accounts payable, accounts receivable, and general ledger entries.
• Process invoices, payments, and reconciliations in a timely and efficient manner.
• Prepare and manage financial reports, including profit and loss statements, balance sheets, and cash flow statements.
• Assist with budget preparation and tracking, ensuring expenses align with company goals.
• Coordinate with external accountants for tax preparation and audits.
• Manage payroll and employee expense reporting.

Requirements:

• Bachelor's degree in business administration, finance, accounting, or a related field (preferred).
• Minimum 5-10 years of relevant experience in operations, office management, and bookkeeping.
• Proven experience as an Office Manager, Bookkeeper, Operations Coordinator, or Operations Director in a similar administrative role.
• Strong knowledge of bookkeeping practices and financial principles.
• Proficiency in accounting software (QuickBooks, etc.), Microsoft Office Suite (Word, Excel, Outlook), and Houzz.
• Excellent organizational skills with a keen eye for detail.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong communication and interpersonal skills.
• Familiarity with the interior design or construction industry is a plus.

Why Choose Us?

• We exclusively focus on the Architecture and Design industries.
• We work with decision-makers, owners, principals, directors, and HR professionals.
• We value confidentiality and professionalism throughout the entire process.
• We have extensive expertise in the industry, having served since 2003.
• We are your advocate, providing support throughout the career decision-making process.