Job Description
Job Description
CORE RESPONSIBILITIES : Finance Department
- Oversee the daily operations of the Revenue Cycle Manager and Billing Department, as well as payroll function.
- Work collaboratively with the CFO, Director of Financial Reporting and Analysis, and Business Intelligence towards streamlining month and year end financial reporting processes, related to the revenue cycle, accounts receivable, activity-based expense allocations, and productivity from eCW and SIS systems.
- Ensure that financial plans align with business objectives and provides insights to support strategic decision-making.
- Oversee the Physician and Advanced Practice Clinician Compensation Analyst function.
- Ensure payroll adherence to employment contracts and with payroll regulations.
- Lead the annual retirement plan audit. This includes organizing the content and managing the timeline in order to complete the audit.
- Assist the Director of Financial Reporting and Analysis with the annual financial audit, as needed.
- Work with CFO to determine appropriate internal control processes and methods to periodically verify adherence.
- Oversight of the company’s adherence to income and property tax requirements and filings.
- Work collaboratively with Director of Financial Reporting and Analysis and personnel in Business Intelligence to streamline the reporting of daily bank deposits.
- Oversight of treasury functions, including cash management, abandoned property submissions and collections and adherence with company’s Investment Policy.
- Collaborate with the Director of Financial Reporting and Analysis, Operations Directors and Practice Managers to identify cost saving opportunities.
- Manage the policies and procedures within both the Finance and Billing departments. Collaborate with the auditors to determine the need for new policies and procedures and / or changes to current policies and procedures.
- Foster strong working relationships with other senior managers to facilitate effective communication and follow through on key financial and operational initiatives.
- Collaborate across different functional areas to meet business strategies and objectives.
CORE RESPONSIBILITIES : Revenue Cycle Manager and Billing Department
Oversee the management of the Billing department to include credentialing, fidelity with payor contracts, accounts receivable, and patient collections. Such management will include the use of individual performance measurements, training and development plans, and appropriate internal policies and procedures to optimize the effectiveness and efficiency of all patient billing and collection activity.Assure necessary training and development of appropriate staff to optimize the effective use of eCW and ASC billing systems.Research and recommend upgrades and / or new systems as appropriate.Work closely with the Healthcare Contracting Administrator, Compliance and Risk and the Billing Manager to identify areas of concern with third-party payers. This may require direct communication with the third-party payers.Serve as the primary linkage between the operational teams and the back-end support departments of Billing, Business Intelligence and other Finance team members.Maintains and demonstrates knowledge and understanding of patient privacy rights under HIPAA guidelines.Maintains regular in-person attendance.Leadership Competencies
Personnel ManagementOverall accountability and management of staff
Regularly assess developmental opportunities for staff, coach staff to enhance performance, and support staff in learning and applying new skills and competencies.Coordinate and monitor staffing levels and labor efficiency.Approver for staff payroll biweekly in accordance with payroll department guidelines and schedule.Mentors and counsels’ staff to include initiating Performance Improvement plans.Works with the Compliance and Human Resources teams to assure compliance with State, Federal and OSHA (Occupational Safety and Health Administration) requirements for staff.LeadershipModels behaviors that demonstrate service excellence to staff and focus on the patient as the primary customer.
Leads Lean Six Sigma initiatives for the department to foster a culture of continuous improvement.Fosters intra-departmental support and collaboration between all sites.Monitors department performance and creatively seeks solutions to foster quality improvement.Develop and maintain an open and effective line of communication with employees.CommunicationWorks in partnership with the clinical teams, practice leadership, and senior leadership teams.
Fosters strong working relationships with all levels of the organization to facilitate effective communication and to connect front line staff’s daily priorities to the organization’s strategic goals.Demonstrates strong interpersonal savvy.Strategic Planning and Program CoordinationAssess current state of department with relation to existing InterMed goals and plans.
Develops proactive plans to ensure InterMed’s positioning as a leader in healthcare in alignment with company KPIs.Monitors budgets to identify potential financial overruns and variances; makes appropriate recommendations to alleviate financial implications.Champions interdepartmental problem solving.Ensures appropriate departmental policy development and adherence.ConfidentialityDemonstrate knowledge and understanding of patient privacy rights under HIPAA (Health Insurance Portability and Accountability) guidelines. Maintain confidentiality related to financial, or other sensitive materials and information in printed, electronic, or verbal form, which may jeopardize the privacy of patients and / or employees. Accesses and uses the minimum necessary patient identifiable information to perform job responsibilities and duties and only for authorized purposes.
Maintains strict confidentiality in alignment with HIPAA (Health Insurance Portability and Accountability) guidelines and InterMed policies.Perform other duties to support the mission, vision and values of InterMed.MISSION AND VALUES :
Follows InterMed’s mission to provide patient-centered primary care, putting the patient first to deliver high quality, high value care.Provide the highest quality care to our patients with a level of service that exceeds their expectations.Maintain a positive attitude and always treat our patients and each other with dignity and respect.Insist on honesty and integrity from each other and our business partners.Make teamwork a core component of our relationships between physicians, staff, and patients.Embrace change to better serve our patients.Use business practices that feature individual accountability and group responsibility to ensure delivery of high value healthcare.Have fun as we carry out our mission to serve.KNOWLEDGE, SKILLS, AND ABILITIES :
Education :Bachelor’s degree in a related field is required.Experience :7–10 years of progressive financial leadership experience is required. Healthcare leadership experience with proven success working collaboratively with physicians is preferred.License / Certifications :CPA is required.Ability to manage multiple projects in a fast-paced environment is required.Experience leading high-functioning teams is required.Experience using data analytics to inform decision making is required.Ability to synthesize and communicate complex information to different audiences with varying backgrounds is required.Ability to effectively prioritize, organize, and plan work independently is required.Ability to communicate and work effectively with all levels of the organization is required.Excellent communication skills are required : listening, oral and written.InterMed is an equal opportunity workplace and prohibits discrimination or harassment of any kind. We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, gender identity and / or expression, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.
