Accounting Assistant

Position Purpose

Reporting to the Senior Finance Manager, support the Governance & Finance Department in the financial record keeping of the association. Perform financial transactions in compliance with federal, state, and local legal requirements.

 Essential Duties and Responsibilities

·       Prepare financial transactions using accounting software:

o   Post accounts payable transactions.  Set up new vendors as needed.

o   Post monthly expenses for staff, Non-Secretariat Members, and Non-Secretariat Observers.

o   Post monthly debit card transactions.

o   Create and post payroll journal entries utilizing reports from payroll software program.

·       Assist with Accounts Receivable invoicing and collections tracking.

·       Assist with payroll tax processing and worker’s compensation new State set-up and associated maintenance.

·       Assist with reporting for tax preparation including sales and use tax and local tangibles tax.

·       Assist with special projects associated with the successful operation of the Governance & Finance Department.

 Other Duties

·       Contribute to team activities through undertaking related office tasks as needed

Minimum Required Technical Skills and Qualifications

·       3 years relevant experience

·       Demonstrated knowledge and experience with accounting and payroll software, QuickBooks Online and ADP a plus

·       Proficiency in MS Office, specifically with MS Excel

·       Accurate, diligent approach to work, good initiative, excellent organizational skills, excellent attention to detail and confidentiality

·       Able to manage and research Accounts Payable invoices, payment methods and currencies that have a high rate of change

Education/Certifications/Licensure

·       Relevant bachelor’s degree and/or Bookkeeping qualification or certification

Language Skills

·       Proficient in English verbal and written communication skills.

Physical Demands

The physical demands and environmental factors described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will sit for long periods of time, and may use repetitive wrist and hand motions involved in sorting and handling documents.  The employee is regularly required to reach, with hands and arms.  Specific vision abilities required by this job include close vision and color vision. Employee will have close visual contact with a computer monitor constantly.