What are the responsibilities and job description for the Billing Coordinator position at International Cooling Tower Inc.?
Summary:
International Cooling Tower Inc. is seeking a detail-oriented and organized Billing Coordinator to join our team. The successful candidate will be responsible for managing the billing process, ensuring accurate and timely invoicing to clients, and supporting the overall financial operations of the company. Proficiency in using TRACK software for timekeeping and billing purposes is essential. This role requires a strong understanding of accounting principles, as well as experience in collections, invoicing, and customer service.
Key Responsibilities:
Billing Management:
- Prepare and send accurate invoices to clients using TRACK software.
- Review timekeeping entries and ensure they align with project billing requirements.
- Monitor and verify all billing information to ensure accuracy and completeness.
- Collaborate with project managers and other departments to resolve billing discrepancies.
Timekeeping Oversight:
- Manage and maintain the TRACK software for timekeeping related to billing.
- Ensure all employee time entries are accurate and approved before invoicing.
- Provide support and training to employees on the use of TRACK software as needed.
Accounts Receivable & Collections:
- Monitor accounts receivable and follow up on overdue invoices.
- Work with clients to resolve any billing issues and ensure timely payment.
- Assist in the development and implementation of collection strategies.
Accounting Support:
- Assist with month-end closing procedures, including reconciling accounts and preparing financial reports.
- Support the accounting team with various tasks as needed, including data entry and account analysis.
Customer Service:
- Act as the primary point of contact for billing inquiries from clients.
- Provide excellent customer service by addressing client concerns promptly and professionally.
Qualifications:
Education:
- High school diploma or equivalent required. An associate degree in accounting, finance, or a related field is preferred.
Experience:
- Minimum of 2 years of experience in billing, invoicing, or a related role.
- Experience with TRACK software for timekeeping is required.
- Prior experience in accounting or collections is a plus.
Skills:
- Strong attention to detail and accuracy.
- Proficiency in using TRACK software and Microsoft Office Suite (especially Excel).
- Excellent communication and interpersonal skills.
- Ability to work independently and manage multiple priorities in a fast-paced environment
Job Type: Full-time
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Education:
- Associate (Preferred)
Experience:
- TRACK: 1 year (Preferred)
Ability to Commute:
- Deer Park, TX 77536 (Required)
Work Location: In person
