Grant Management Assistant

INTERNATIONAL INSTITUTE OF BUFFALO, NY, INC.

JOB TITLE: Grant Management Assistant

DEPARTMENT: Grants/Finance

SUPERVISOR: Government Grants Manager

WORKING HOURS: Full time - 40 hours per week

QUALIFICATIONS:

Education: Secondary education in business administration or finance is preferred.

Experience: Proficiency in excel and word is preferred.

Knowledge of QuickBooks, and/non-profit experience is a plus.

Able to work effectively and independently.

Additional Requirements:

• Conduct self professionally and abide by the guidelines listed in the Policy & Procedure section of the IIB Employee Handbook & Federal Award Policy and Accounting Manual.
• Maintain confidential grant files including personnel information.
• Interface with Government Grants Manager and Department Directors to provide continuous accurate grant spend downs.
• Assist with preparing detail and accurate finance reports on a timely basis for over 30 wide agency funding sources.
• Other duties as assigned by Government Grants Manager, Director of Grants/Executive Director

JOB SUMMARY:

The mission of the International Institute of Buffalo is to make Western New York a better place for, and because of, immigrants and refugees. IIB’s Grant Administration department is looking for a Grant Management Assistant who will assist with compiling grant documentation and reporting for over 30 agency-wide funding sources. Also, to assist with special projects as requested.

DUTIES AND RESPONSIBILITIES:

• Compile supporting documentation for grant payrolls.
• Compile supporting documentation for grant reporting.
• Assist in preparing spending reports using excel.
• Assist with maintaining organized grant records.
• Oversee management of records and record retention.

As an equal opportunity employer, we stay true to our mission by ensuring that the Institute is a diverse and inclusive workplace where we welcome the unique contributions that our staff bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation, beliefs, and more. This includes fostering an inclusive work culture and proactively addressing bias within our organization through intentional dialogues, trainings, and community connection.

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Buffalo, NY 14209: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Contract management: 1 year (Preferred)

Work Location: One location

Salary : $19 - $21