What are the responsibilities and job description for the Coordinator, Strategic Partnerships position at International Justice Mission?
Who We Are
International Justice Mission (IJM) is the global leader in protecting vulnerable people from violence around the world. Our team of over 1,200 professionals are at work worldwide in over 30 offices. Together we are on a mission to rescue millions, protect half a billion, and make justice unstoppable.
We are a global community that cares for one another. We believe that the way we work is as important as the results we achieve. We provide professional excellence with joy and celebration to all those we serve.
The Need
For over 25 years, IJM has pioneered the work to protect vulnerable people from violence. 9 out of 9 times in the last decade, IJM’s Justice System Strengthening Projects have reduced slavery and violence between 50 and 85% for very large populations of people in poverty. As we grow to expand our impact to protect 500 million people from violence, we are seeking a Coordinator, Strategic Partnerships.
The Coordinator, Strategic Partnerships is responsible for supporting the VP of Strategic Partnerships as well as the SP Division through comprehensive administrative support, timely logistical support, project management and coordination. Reporting to the VP of SP, the Coordinator will engage and maximize the VP and the Strategic Partnership Leadership Team’s productivity and effectiveness.
As a member of the SP Leadership Team, the Coordinator will be involved in work across the SP team and be expected to proactively identify opportunities for process improvement and increased efficiency. The SP Leadership Team team will succeed through collaboration to establish shared goals, determine priorities, manage tasks, and generate clear, consistent communication.
This position is hybrid (onsite Tuesdays & Thursdays) and located in the Washington, DC area. It reports to the Vice President, Strategic Partnerships and is only available for candidates with the right to work in the US.
Responsibilities
Administration
- Analyze and problem solve the planning and scheduling the VP’s calendar based upon agreed priorities, including efficient scheduling of travel and accommodation for key initiatives.
- Equip the VP to participate fully in meetings through comprehensive preparation, agenda creation and briefings.
- Track the VP’s assigned deadlines based on agreed priorities. Maintain the VP task management system, ensuring timely completion of prioirtized tasks.
- On key projects, schedule project meetings, coordinate meeting logistics, record and document meetings.
- Provide logistical and administrative planning and support for strategic events.
Policies and Procedures
- Support VP and SP leaders in compliance with all IJM policies affecting their work.
- Ensure accurate and timely processing of expense reports, consistent with IJM policies.
- Contribute to the maintenance of style guides and internal best practices and standards as needed for the SP team.
- Document processes as needed.
Communication
- Coordinate with the SP Leadership Team to facilitate coherent internal team communication rhythms and processes.
- Process and screen incoming and outgoing communication and correspondence to flag work needed and ensure proper dissemination of information.
- Assist VP in preparation of communications materials, including inputs for emails, presentations, and meetings.
Events and Logistics
- Research and orchestrate all travel arrangements and coordination of event logistics for VP.
- Ensure and set up meeting rooms and reservations as well as technology set up and functionality; Track and maintain designated conference room schedules and virtual meetings for availability and efficient use of resources.
- Assist and execute logistics for all special events and projects organized by the SP leadership team.
- Support the planning for and hosting of the SP team building events.
General Tasks
- Participate in IJM’s community of spiritual formation.
Qualifications:
Education & Experience
- 3 years proven track record of effectively supporting leaders in a fast-paced organization preferred.
- Bachelor’s degree in Business Administration or related field.
- Demonstrated ability to learn and adapt quickly to effective use of technology tools to streamline administrative support.
- Excellent problem solving, planning and implementation skills.
Technical Competencies
- Proficiency with Microsoft Office suite of tools.
- Experience with Salesforce CRM and Adobe products preferred.
Non-Technical Competencies
- Eager commitment to IJM’s Core Values: Christian, Professional and Bridge-Building.
- Proactive and responsive.
- Personally accountable.
- Superior attention to detail grounded in big picture thinking.
- Exceptional communication skills.
- Adept at problem solving.
Other Duties:
This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities for the position. Duties, responsibilities, and activities may change at any time with or without notice. All positions are required to perform any additional tasks assigned by the supervisor.
Application Process:
Upload Resume, Cover Letter & Statement of Faith* in one PDF document.
What is a statement of faith?
What does IJM have to offer?
- Comprehensive Medical/Dental/Vision benefits
- Monthly commuter and parking benefits in the DC metro area
- Retirement benefit options
- Paid leave starting at 23 days
- 12 holidays (plus early release the day prior)
- Daily, quarterly, and annual community spiritual formation
- Robust staff care resources
IJM holds strict safeguarding principles and a zero tolerance to violations of the Safeguarding Policy, Protection against Sexual Exploitation, Abuse and Harassment Policy, and Code of Ethics. Candidate selection is based on technical competence, recruitment, selection and hiring criteria subject to assessing the candidate’s value congruence and thorough background, police clearance, and reference check processes.
At IJM, we’re committed to building a diverse workforce through fair and equitable employment practices. IJM encourages people of any race, color, age, sex, marital status or political ideology to apply for employment. While we welcome everyone into this work, we truly believe that the work we are doing is God’s work, not our own, and practice spiritual disciplines together daily. That’s why we legally require under SEC. 2000e-1 [Section702] of Title VII of the Civil Rights Act of 1964 that all employees practice a mature orthodox Christian faith, as defined by the Apostles’ Creed.
IJM requires a background check, police clearance and thorough review of references with an employment offer and/or employment contract.
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