Demo

Administrative Assistant

International Port of Coos Bay
Coos Bay, OR Full Time
POSTED ON 3/28/2025
AVAILABLE BEFORE 5/28/2025

*** To be considered for this opportunity, applicants must submit a cover letter and resume. Additional information, including the full job announcement, can be found at www.portofcoosbay.com/administrative-assistant. ***

Job Summary

The Oregon International Port of Coos Bay is hiring an Administrative Assistant who will provide quality administrative support to all departments and employees to ensure efficient operation of the office. The Administrative Assistant participates as a key team member who will contribute to the overall success of the Port’s mission, vision, and strategic goals through the functions of Office Administration, Administrative Support, Information Systems, Human Resources, and Records Management.

Essential Job Functions

  • Provide administrative support to the Chief Executive Officer (CEO), Board of Commissioners, and senior management staff.
  • Type and/or draft letters, memoranda, correspondence, reports, agreements, presentations, forms and other documents from drafts, notes, dictation or brief oral instructions, using word processing software.
  • Proofread documents for typos, accuracy, completeness and compliance with policies and procedures.
  • Assist with Records Management projects by coordinating the organization of and proper retention of the Port’s archived records in accordance with the Oregon Secretary of State Archives Division schedule.
  • Prepare Commission and Committee meeting notices, agendas, and packets; review, proofread, edit and maintain packet contents; prepare documents to be presented to the Boards.
  • Assist with Human Resources functions such as employee recruitment and selection, new hire orientation, benefits enrollment, and maintenance of confidential employee files and records.
  • Assist with special projects and other duties as assigned.

Required Experience & Education

Associate degree and 5 years of experience in a similar position or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

Required Qualifications

  • Must possess strong organizational and problem solving skills.
  • Must possess keen attention to detail and strong proofreading skills.
  • Ability to operate common office equipment.
  • High proficiency in Microsoft Office Suite and Adobe Acrobat.

Additional Qualifications

  • Ability to balance priorities, adapt to change and stay calm and focused during busy situations.
  • Ability to work in a team environment by developing and maintaining good working relationships with coworkers, customers, stakeholders, and members of the public.

Benefits

The Port of Coos Bay offers a generous benefit package which includes medical, dental, vision, term life, and long term disability insurance. The Port also provides paid time off (PTO), eleven paid holidays, and participation in the Oregon State Public Employee’s Retirement System (PERS).

Employment Eligibility

The successful candidate will be required to consent to a pre-employment background investigation.

The Oregon International Port of Coos Bay is an Equal Employment Opportunity employer. All applicants are considered strictly on the basis of their qualifications for a position, without consideration of the applicant’s race, color, religion, gender, national origin, age, marital or veteran status, sexual orientation, disability or genetic information. Disabled job applicants and employees are provided with reasonable accommodation upon request. A preference will be given to qualified veterans pursuant to ORS 408.225 to 408.237. To request the veterans preference, please submit Form DD-214 or 215 with your application.

Application Process

To be considered for this opportunity, applicants must submit a cover letter and resume. Additional information, including the full job announcement, is available at www.portofcoosbay.com/administrative-assistant.

Job Type: Full-time

Pay: $23.00 per hour

Expected hours: 40 per week

Benefits:

  • Dental insurance
  • Employee assistance program
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Retirement plan
  • Vision insurance

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday

Work Location: In person

Salary : $23

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