Administrative Assistant

Bridget Killen with Robert Half is looking for a Finance Administrative Assistant to provide robust support to the Director of Finance of a growing organization in Coos Bay, Oregon. This exciting, permanent opportunity is 100% in-office, though once fully trained, there is the possibility of remote work one day per week. If you are detail-oriented, highly organized, and excel in providing administrative support, this could be the role for you!

Key Responsibilities:

• Administrative Support: Provide daily assistance to the Director of Finance, including managing calendars, scheduling meetings, and organizing travel arrangements.
• Documentation: Prepare, review, and maintain financial reports, documents, and correspondence with a keen eye for accuracy. Ensure materials are correctly filed.
• Communication: Serve as a detail-oriented liaison between the Finance Director and internal departments, external stakeholders, and partners. Efficiently handle incoming and outgoing communications.
• Meeting Coordination: Organize and schedule meetings, prepare agendas, take meeting minutes, and track action items for follow-ups.
• Data Management: Assist in collecting, analyzing, and presenting financial data. Update databases and maintain spreadsheets to ensure information is current and accessible.
• Project Assistance: Provide essential support for finance-related projects by meeting deadlines and achieving objectives set by the Director of Finance.
• Office Management: Lead general administrative operations within the Finance Department, including ordering supplies, managing equipment, and maintaining a tidy workspace.

The company offers a comprehensive benefits package that includes medical, dental, and vision coverage. Generous paid vacation time to foster work-life balance. A 401(k) with a 3% match following 90 days of employment.

If you are interested, please apply directly or reach out to Bridget Killen.