Talent Acquisition Coordinator (ADMIN)

Company Description

International SOS delivers customized medical and security risk management and wellbeing solutions to enable our clients to operate safely and effectively in environments far from home. Founded in 1984, we operate in 92 countries providing integrated medical solutions to organizations with international operations. Our innovative technology and medical and security expertise focus on prevention, offering real-time, actionable insights and on-the-ground quality delivery. We provide clinical services to include “hands on” direct care at over 800 sites around the world, many of which include inpatient clinical care capabilities. With 12,000 staff (including 5,200 medical and behavioral health providers) our services include the design, deployment, and operation of healthcare solutions including freestanding surgical facilities in remote and austere environments, telemedicine consultation through a wide range of virtual modalities, referrals to a global network of more than 100,000 vetted providers, and global aeromedical evacuation. Within our portfolio of companies, International SOS Government Medical Services (GMS), headquartered in Houston, Texas provides contracted healthcare support to Government defense and civil agencies and government contractors, including support to military exercises and operations, diplomatic missions, natural disasters, and refugee care. To protect your workforce, we are at your fingertips: internationalsos.com

Job Description

Administrative Support / Recruiting

• Provide support to the TA Team in various recruitment tasks, including:
  • Assisting with job postings and their maintenance.
  • Tracking sourced resumes.
  • Initiating background checks and drug screenings as needed.
  • Coordinating pre-hire assessments.
  • Scheduling candidate activities, such as interviews and communication with hiring managers.
• Manage candidate communications, which may involve: Sending acknowledgment, decline, rescind, and offer letters as required.
• Coordinate and administer new hire paperwork, ensuring a smooth onboarding process when applicable.
• Prepare and send relocation packets when necessary.
• Data Management: Maintain and update candidate and requisition data in the ATS, including manager feedback, contact log activity, Interview schedules and feedback, offer details, assessments, backgrounds, etc.
• Oversee and coordinate the creation and maintenance of recruiting reporting metrics using existing tools.
• Ensure a seamless onboarding experience for all candidates.
• Post all job openings to external job boards and the ATS.
• Super user for platform applications: HireRight, DocuSign, Smart Recruiter
• Perform periodic QA/QA checks on files and database
• Assisting in maintaining reports for management as needed

Perform other tasks as required to efficiently and effectively provide high-quality recruiting support.

Qualifications

Required Skills and Knowledge (Brief description of technical knowledge or skills needed to perform the job)

We are searching for a candidate with:

• A minimum of 3-5 years of experience in a Talent Acquisition or HR Coordinator role with a focus on supporting Corporate Talent Acquisition or HR functions, including new hire and onboarding processes.
• Experience MS Office Suite with emphasis on Outlook, Excel, and Teams applications.
• Experience with pulling detailed reports in Excel and analyzing data for accuracy and next-step actions.
• Experience reviewing background reports for compliance and performing onboarding and background duties.
• Versed in managing the ATS program and updating application status reports.
• Experience managing external vendor relationships.
• Familiar with SAP SuccessFactors Recruiting and Onboarding Suite.

Required Competencies (Critical behaviours necessary to successfully perform the job)

• Ability to build and maintain effective working relationships and personal credibility.
• Excellent communication, consulting, and influencing skills.
• Self-starter; takes initiative and proactively communicates.
• Ability to work under pressure and meet deadlines.
• Collaborative approach working with HR colleagues, cross-functionally and among client groups
• Assertive, resilient and resourceful.
• Ability to deal with ambiguity and implement best practices in the absence of a policy or procedure.
• Professional and informed; objective.
• Effective listening skills; ability to assess a situation and propose reasonable solutions.
• Strong interpersonal skills to work effectively with all levels of leadership, employees and peers.

Required Languages (Brief description of the language skills needed to perform the job)

• English required

Additional Information

Pay range is based on several factors and may vary in addition to a full range of medical, financial, and/or other benefits. Final salary and offer will be determined by the applicant’s background, experience, skills, internal equity, and alignment with geographical market data.

Benefits – Full-time positions are eligible for our comprehensive and competitive benefits package including medical, dental, vision, and basic life insurance. Additional benefits include a 401k plan paid time off and an annual bonus. International SOS complies with all federal, state, and local minimum wage laws

International SOS Government Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with the applicable federal, state and local laws. 

International SOS Government Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws.