HR Assistant

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Job Description

Interplan is a national architectural and engineering firm with a legacy spanning over 50 years. We specialize in designing innovative spaces for restaurant and retail brands nationwide. Our Orlando office is seeking a detail-oriented Human Resources Assistant to join our team in an administrative compliance role. This role will play a vital part in ensuring regulatory compliance and delivering exceptional service to support our internal client satisfaction strategy. If you’re hungry, humble, and people-smart, we’d love to hear from you!

Responsibilities

• Assist with day-to-day human resource operations, including responding to employee inquiries and maintaining department and employee documents.
• Maintain and update employee records in HRIS systems and internal databases, ensuring accuracy, confidentiality, and compliance with regulatory requirements.
• Support employee benefits administration, including responding to initial benefits-related inquiries and coordinating open enrollment processes.
• Coordinate and facilitate employee onboarding and orientation programs to ensure a seamless new hire experience.
• Conduct regular audits of employee records, such as workman's compensation files, EEOC data, Census Reports, and 401k compliance, and assist in preparing documentation for external audits.
• Track and reconcile human resource-related expenses, including recruitment, training, and event costs, and ensure proper record-keeping for audits.
• Assist with ensuring compliance by regularly reviewing company policies, procedures, and practices to meet federal, state, and local employment laws.
• Provide administrative support for employee engagement initiatives and company events, including scheduling, communication, and logistics.
• Maintain and prepare compliance reports to support HR initiatives and regulatory requirements.
• Perform other administrative tasks and special projects as assigned by the HR Manager or team.
  
  

Qualifications & Prior Experience

• 1-2 years of administrative or HR experience is a plus, not required.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), and Google Docs/Sheets.
• Commitment to upholding privacy standards and safeguarding employee data.
• Strong organizational and prioritization skills with attention to detail.
• Effective verbal and written communication skills, including phone etiquette.
  
  

Compensation & Benefits

• Open and collaborative work environment
• Continuing Education and Professional Development
• Active employee-led activities committee
• Medical, Dental, and Vision Insurance
• Short Term Disability and employer-paid Long-Term Disability and Life Insurance
• Flexible Spending and Dependent Care Accounts
• Employee Assistance Program
• Health and Wellness Program
• Paid Holidays
• Paid Time Off (PTO)
• 401(k) with Employer Match and access to a Financial Advisor for ongoing Financial Wellness Education
• Performance-based Bonus Program
  
  

Join our team at Interplan and help create spaces that celebrate Humanity! This is a full-time, in-office role with growth and career development opportunities.