Immigration & Mobility Coordinator

Title: Immigration & Mobility Coordinator - 5541

Location: Santa Clara, CA, 95054

Duration: Long term contract

Job Summary:

We are seeking a detail-oriented and proactive Human Resources Administrator to join our Immigration and Global Mobility team. The successful candidate will provide comprehensive administrative support, ensuring smooth and efficient operations within the team. This role is crucial in assisting with the coordination of immigration processes and global mobility programs.

Key Responsibilities:

• Administrative Support: Provide general administrative support to the Immigration and Global Mobility team, including auditing vendor invoices, resolving invoice discrepancies with vendors, monitoring Purchase Order (PO) balances, and alerting the Global Mobility manager when funds need to be added to ensure timely payments.
• Documentation: Develop and deploy a filing system for ease of use and document retrieval.
• Audit and purge files (Public Access and PERM) as needed.
• Incorporate files from acquired companies.
• Handle all federal and state agency correspondence maintaining accurate and up-to-date records and files.
• Coordination: Coordinate with employees, managers, and external stakeholders to gather details necessary for U.S. invitation letters.
• Draft U.S. invitation letters for review.
• Compliance: Ensure compliance with privacy and immigration laws and regulations by safeguarding employee sensitive information and confidential corporate intellectual property.
• Communication: Serve as a point of contact for employees regarding general immigration and relocation inquiries.
• Provide timely and accurate information and support and escalate to the Immigration and Global Mobility team, if needed.
• Data Management: Maintain and update databases related to immigration and global mobility.
• Generate reports as needed.
• Support Services: Post legal notices both electronically and physically as well as coordinate postings at other office locations.
• Notify the immigration law firm of employment relationship changes with immigration sponsored employees.
• Assist with the onboarding process for international employees, updating Workday once work permits/visas have been issued, sending welcome emails to new hires/transferring employees including relocation guides and FAQs.
• Project Assistance: Support special projects and initiatives within the Immigration and Global Mobility team as required.
  
  

Required Skills

• Exceptional attention to detail and ability to handle sensitive information confidentially.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Familiarity with immigration laws and mobility programs is an advantage.
• Required Education: High school diploma or equivalent; additional qualifications in Human Resources or related legal field preferred.
• Required Years of Experience: Minimum of 3 years
  
  

Desire's:

• Proactive and self-motivated.
• Strong interpersonal skills.
• Ability to work in a fast-paced environment.
• Culturally sensitive and able to work with a diverse workforce.
• Desired Education: Bachelor's degree in Human Resources, Political Science or related field.
• Desired Years of Experience: 5 years
  
  

About Us:

InterSources Inc, a Certified Diverse Supplier, was founded in 2007 and offers innovative solutions to help clients with Digital Transformations across various domains and industries. Our history spans over 16 years and today we are an Award-Winning Global Software Consultancy solving complex problems with technology. We recognize that our employees and our clients are our strengths as the diverse talents and opportunities they bring to the table enable us to grow as a global platform and they are causally linked with our success. We provide strategic and technical advice, and we have expertise in areas covering Artificial Intelligence, Cloud Migration, Custom Software Development, Data Analytics Infrastructure & Cloud Solutions, Cyber Security Services, etc. We make reasonable accommodations for clients and employees and we do not discriminate based on any protected attribute including race, religion, color, national origin, gender sexual orientation, gender identity, age, or marital status. We also are a Google Cloud partner company. We align strategy with execution and provide secure service solutions by developing and using the latest technologies that thrive our resources to deliver industry-leading capabilities to our clients and customers, making it convenient for our clients to do business with InterSources Inc. Our teams also drive growth by refining technology-driven client experiences that put the users first, providing an unparalleled experience. This results in strengthening the core technologies of clients, enabling them to scale with flexibility, create seamless digital experiences and build lifelong relationships.