What are the responsibilities and job description for the Administrative Specialist position at InterSources?
Job Title : Administrative Specialist
Location : Newport Beach, CA
Duration : 4 Months Possible Extension)
Pay Range : $25.00- $27.00 / hr on W2 (Negotiable)
Job Summary :
- The Administrative Specialist serves as the first point of contact, both in person and for incoming calls to the department.
- This person provides key administrative support, playing an important role in the overall success of the department.
- Responsibilities include answering telephone calls and assisting callers, and in specialty areas, coordinating or scheduling appointments.
- Monitors and / or orders office supplies as needed as well as keeping supplies organized.
- Scheduling equipment repair and service.
- May distribute mail and process incoming / outgoing mail.
- Schedules room reservations for meetings and maintains room calendars as requested.
- Assists in the development of policies and procedures and departmental forms.
- Maintains confidentiality.
- Maintains up to date unit specific data, logs, and runs reports for management.
- Supports ongoing Programs or special Projects as needed.
- Additionally, the Administrative Specialist prepares agendas, records and transcribes meeting minutes.
- Compiles data, reviews data for discrepancies and trends, suggests solutions, prepares reports and organizes projects.
- Processes billings and PO's.
- Able to multitask and balance workload between complex projects and clerical duties.
- Performs other duties as assigned.
Preferred Skills & Experience :
Education : Required Education :
Salary : $25 - $27
