What are the responsibilities and job description for the Human Resources Payroll & Benefits Administrator position at inTEST Thermal Solutions?

inTEST Thermal Solutions (iTS) specializes in the design and manufacture of precision thermal test and process cooling solutions. Our products include test chambers, process chillers, cold plates, semiconductor test tools, and our unique temperature forcing systems, all backed by the most comprehensive thermal expertise in the industry. We engineer temperature solutions from -185 to 500°C and anywhere in between with both cryogenics and traditional refrigeration technologies.

Reporting to the Global Director of Human Resources, the HR Payroll & Benefits Administrator is responsible for the timely processing of bi-weekly multi-state payroll and the administration of employee benefits programs. This role ensures compliance with applicable laws, maintains meticulous records, and provides excellent support to employees regarding payroll and benefits inquiries. The ideal candidate is highly organized, detail-oriented, and capable of managing sensitive information with confidentiality and professionalism.

Must work onsite for @ 3 months for training, then may transition to hybrid role, 1 or 2 days per week as business allows.

Payroll Administration :

Process and manage bi-weekly payroll for domestic employees, ensuring compliance with local, state, federal, and international regulations.
Verify and reconcile payroll data, including timecards, tax withholdings, and benefits deductions.
Administer payroll processes related to restricted stock units (RSUs) , employee stock option exercises , ensuring proper tax withholding and accurate reporting of vesting and settlement events.
Process employee 401(k) contributions, employer matching, and adjustments, ensuring accuracy and compliance with IRS regulations. Collaborate with plan administrators for testing, reporting, and ensuring compliance with ERISA requirements.
Process Employee Stock Ownership Plan (ESOP) deductions and coordinate with benefits administrators to ensure accuracy and compliance.
Act as a liaison between employees, finance, and external vendors to resolve payroll -related inquiries and resolve discrepancies promptly.

Benefits Administration :

Administer comprehensive employee benefits programs, including health, dental, vision, life insurance, disability, flexible spending accounts (FSA), health savings accounts (HSA), retirement plans (401(k)), and wellness initiatives.

Process employee enrollments, changes, and terminations in benefits plans via our online portal.

Ensure accurate and timely enrollment, changes, and termination of benefits for employees during onboarding, qualifying life events, and offboarding.

Coordinate with benefits vendors and carriers to resolve issues.

Ensure compliance with benefits-related regulations, such as ACA and COBRA.

Assist with online open enrollment and provide guidance to employees regarding their benefits options.

Employee Support :

Serve as the primary point of contact for payroll and benefits inquiries.

Provide training and support to employees on using payroll and benefits systems.

Deliver excellent customer service by addressing employee concerns with professionalism and efficiency.

Human Resources

Provides administrative support to the HR department, ensuring smooth and efficient daily operations. This role involves assisting with recruitment, onboarding, employee records management, benefits coordination, and other HR-related tasks.

Prepare HR documents such as employment contracts, offer letters, and termination paperwork.

Assist with Performance Appraisal Process annually.

Scheduling interviews, meetings, and HR-related events.

Support the planning and execution of employee engagement initiatives, such as recognition programs, Holiday events, team-building events, and wellness activities.

Assist in implementing and maintaining HR initiatives, such as training programs or policy updates.

Experience :

3 years of experience in payroll and benefits administration.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and HRIS systems (experience with Paylocity and Employee Navigator is a plus).

High level of professionalism, discretion, and confidentiality.

Attention to detail and problem-solving skills.

Experience working with a Manufacturing environment preferred.

Qualifications :

Highly organized with well-developed time-management skills and processes for managing priorities in one’s own work.

Strong problem-solving and communication skills.

Ability to maintain confidentiality and handle sensitive information.

Familiarity with benefits administration and compliance requirements.

Ability to manage multiple projects & assume responsibility and take independent action.

Expertise in evaluating, and maintaining a good working relationship with all levels of employees

Excellent communication (oral and written) and attention to detail.

Education :

Associates Degree in Accounting, Human Resources, Business Administration (preferred)

inTEST Corporation is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, creed, religion, ancestry, national origin, age, gender identity, sex, marital status, sexual orientation, physical or mental disability, use of a guide dog or service animal, military / veteran status, citizenship status, basis of genetic information, or any other group protected by law

Due to ITAR regulations, candidate must be a US citizen, permanent resident or have protected status.

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Human Resources Payroll & Benefits Administrator

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