What are the responsibilities and job description for the Administrative/Marketing Assistant position at Intracoastal Bank?
Description
Position Summary:
The Administrative/Marketing Assistant supports both marketing and administrative functions, ensuring seamless coordination between internal teams and third-party marketing agencies. The ideal candidate will be detail-oriented, adaptable, and capable of multitasking in a dynamic environment.
Salary is negotiable based upon experience.
Key Responsibilities:
Marketing Coordination & Execution:
- Collaborate with third-party marketing agencies to implement creative campaigns and strategic initiatives.
- Manage and post content for social media, quarterly shareholder newsletters, and client emails typically created by the marketing agency.
- Monitor and respond to online ratings and reviews on platforms such as Google and Yelp.
Event Planning & Community Engagement:
- Plan and execute employee and client events, ensuring smooth logistics and engagement.
- Oversee community sponsorships and support efforts.
- Manage the annual marketing budget, tracking expenditures and maintaining an event calendar.
- Coordinate holiday gifting for clients and employees.
Sales & Business Development Support:
- Maintain and update the sales team’s market plan spreadsheet.
- Assist with prospecting efforts, including researching potential clients and pulling prospect lists.
- Conduct market research on competitors, customer insights, and employee feedback surveys.
Administrative & General Support:
- Provide administrative support to the CEO, including meetings, appointments, travel arrangements, and miscellaneous tasks as needed.
- Create and manage miscellaneous reports, presentations, minutes, and agendas for various internal meetings.
- Answer roll-over phone calls when other team members are unavailable.
- Assist with general office management and coordination of daily operations.
- Handle confidential and sensitive information.
Requirements
- Associate’s or Bachelor’s degree in Marketing, Business, Communications, or a related field.
- 2 years of administrative or marketing experience, preferably in banking or financial services.
- Familiarity with social media management and digital marketing tools.
- Experience in event planning and budget management is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and project management skills.
- Excellent verbal and written communication skills.
- Ability to work independently while collaborating effectively with team members.
- Ability to commute between Volusia and Flagler branch offices.