What are the responsibilities and job description for the Contracts Administrator position at IntWork?
Do you have a background in legal/ paralegal / contracts? If so, this role may be for you.
We are seeking a Contracts Administrator who will be responsible for managing, maintaining, and overseeing all aspects of the contract lifecycle -- from preparation to execution -- for our client's organization. You will report to the Finance department and will require a strong understanding of contract law, legal terminology and procedures, along with proficiency in contract database management and insurance oversight.
We are seeking a Contracts Administrator who will be responsible for managing, maintaining, and overseeing all aspects of the contract lifecycle -- from preparation to execution -- for our client's organization. You will report to the Finance department and will require a strong understanding of contract law, legal terminology and procedures, along with proficiency in contract database management and insurance oversight.
What you'll do in this role:
- Draft, review, and negotiate contracts and agreements in collaboration with legal teams, ensuring accuracy, completeness, and compliance with company policies and applicable laws.
- Manage contract execution processes, ensuring all terms and conditions are properly adhered to.
- Track and maintain records of contract milestones, renewals, amendments, and terminations.
- Provide guidance to internal departments on contract-related matters.
- Assist with legal research and analysis, providing valuable information and support to attorneys in litigation and non-litigation matters.
- Prepare and file legal documents, such as briefs, reports, and legal correspondence, ensuring they comply with legal procedures and deadlines.
- Coordinate and manage the discovery process for litigation, including document production and preparation of evidence.
- Oversee the maintenance of an efficient contract database system, ensuring all contracts are properly stored and easily retrievable.
- Implement and optimize contract management software to improve tracking, reporting, and auditing capabilities.
- Conduct periodic audits of contract databases to ensure data accuracy and completeness.
- Administer insurance policies related to contracts, including ensuring appropriate coverage and compliance with contractual requirements.
- Coordinate with insurance providers to verify the adequacy of insurance coverage for various projects or business activities.
- Ensure that insurance certificates are properly reviewed, recorded, and tracked as part of the contract execution process.
- Ensure all contracts comply with local, state, federal, and international regulations.
- Provide risk management support by identifying potential risks within contracts and recommending mitigation strategies.
- Assist with audits and investigations to ensure adherence to company policies and legal requirements.
- Act as a liaison between legal, finance, procurement, and other departments to ensure smooth contract administration and implementation.
- Coordinate with external parties, such as clients, vendors, and legal representatives, to ensure that contractual obligations are met.
- Provide administrative support with other projects as needed.
Skills You Will Bring:
- Strong understanding of contract law and legal terminology.
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.
- Ability to work independently and collaboratively in a team environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with contract lifecycle management software.
- Strong analytical and problem-solving abilities.
- Ability to manage multiple tasks and meet deadlines.
- Excellent communication skills, both written and verbal.
- Ability to maintain confidentiality and exercise discretion.
Other Qualifications We're Looking For
- Bachelor’s degree in business, Paralegal Studies, or related field.
- Paralegal certification (preferred).
- Experience as a paralegal and proven track record of managing complex contracts and ensuring compliance with internal and external requirements.
- Experience with project management tools or software.
- Knowledge of insurance policies and claims processing.
- Familiarity with risk management strategies and compliance requirements.
- Previous relevant experience in a manufacturing environment is strongly preferred.
Compensation and Benefits
This position comes with a generous salary ($60,000 - $100,000) and benefits package, including health insurance and paid time off.
If this sounds like a potential fit to you, please apply online at www.IntWork.com/apply under "Contracts Administrator"
Salary : $60,000 - $100,000
