Accounts Payable Specialist

About Inventprise

At Inventprise, developing innovative and widely available vaccines is in our DNA. By producing targeted vaccines for populations worldwide, we're addressing global health inequalities and empowering people to live healthy lives—no matter where they live. Headquartered in Redmond, WA, our goal is to deliver affordable, effective vaccines at large-scale to Low and Middle Income Countries, as well as populations in the U.S. and around the world. Inventprise is committed to creating a diverse and inclusive workplace, where our people are inspired to do their best work. We’re proud to have some of the world’s most qualified industry scientists, researchers, and manufacturing professionals on our team, and strive to create a vibrant, dynamic presence in the Washington State Life Sciences environment.

What the Role Offers - AP Specialist

The AP Specialist will be responsible for managing the AP process, check runs, maintaining vendor lists, communication, and transaction files. Assist with monthly book closing, and perform G/L account reconciliations ensuring proper allocation of bills/invoices to projects and departments. The AP Specialist would primarily be responsible for ensuring all vendor accounts are current, running financial reports, tracking purchase transactions, and helping with payroll and other support projects. Payroll-related responsibilities would include collaborating with the HR team, tracking employee payments, deductions, and other payroll-related costs with accuracy, and entering payroll twice a month.

What You Need to Succeed

• Process A/P invoices on a timely basis according to approved company workflow policies and procedures.
• Process A/P check runs, keeping vendor balances in compliance with payment terms.
• Maintain vendor list in records according to approved company policies.
• Maintain well-organized vendor transaction files.
• Research and resolve vendor account issues as needed.
• Maintain good relations with vendors and raise issues to IVT management as needed.
• Support Accounting and Finance department projects as needed, including but not limited to document retrieval and scanning, spreadsheet work, or other research such as process improvements.
• Assist with the monthly book closing process.
• Book journal entries as needed.
• Complete G/L account reconciliations as needed.
• Run financial reports in the current ERP system and compile or extract data as needed.
• Work with the purchasing department to track purchase, receipt transactions and resolve open items as necessary.
• Help implement a fixed asset inventory system.
• Prepare product manufacturing cost production analysis as needed.
• Prepare inventory valuation as needed.
• Calculate and track employee costs, deductions, reimbursements for payroll.
• Compile data and enter payroll.
• Back-up Purchasing function as needed.
• Back-up Accounting Administrator function as needed.

Required Qualifications:

• Bachelor's degree preferred, preferably with an Accounting major.
• Prior accounting/finance-related internships or work experience preferred.
• Basic understanding of accounting concepts.
• Some experience with ERP systems is preferred.
• Ability to adapt to new systems and assist with data migration.
• Pays attention to detail and accuracy.

Physical Demands:

• Must be present on site for all related responsibilities and be able to routinely perform activities as defined above.
• Must be able to stand for extended periods of time.
• Must be able to dress in sterile gowning in the form of scrubs and clean room coveralls.
• Ability to handle and work with potentially hazardous chemicals per standard operating procedure.
• Must be able to lift up to 30 pounds.

Mental Demands:

• Requires operational discipline to consistently focus and execute work-related tasks, with a minimum of human error. This involves self-checking of work immediately upon completion, the ability to find / correct errors (with oversight by the Supervisor).
• Self-directing, once training is successfully completed, but with need to immediately elevate potential concerns/discrepancies to management in a timely fashion.
• Must maintain a professional demeanor in communicating with all Inventprise personnel.

Working Conditions:

• Onsite daily presence in Redmond, WA, with occasional remote work permitted based on tasks to be completed and supervisor approval.

Estimated Base Salary: $70,720 - $74,880 / yearly DOE

Benefits:

• Medical, Dental, Vision, FSA, or HSA: Inventprise contributes 80% toward the Medical, Dental, and Vision coverage for the employee, and their enrolled spouse, and dependents. Medical plans are currently provided through Premera Blue Cross.
• 401(k) program: Inventprise offers both pre-tax 401(k) and post-tax Roth retirement savings plans, letting you decide how you want to save for the future. We also make an employer contribution of 3% of your total earnings each pay period, regardless of whether you contribute.
• Paid Time Off: Generous PTO, in addition to paid holidays.
• Stock & Bonus Plans: Employees are eligible to participate in the Company’s Bonus and Stock plans.

Our People-First Philosophy

At Inventprise, you’ll be part of a world-class team working on innovative vaccines and technologies that have global impact. Our people are an integral part of our strategy, allowing us to grow as a company and improve our performance year-over-year.

Our company was built on the belief that by working together, we have the ability to make the world a better place and improve lives. We have a growth mindset and are constantly looking for ways to enhance our contributions to improve global health. We believe that when we support each other and set high standards, we are able to do our best work.

Equal Opportunity Employer

Inventprise is an equal-opportunity employer. All qualified applications will receive consideration for employment without regard to race, age, gender, identity, sexual orientation, color, religion, sex, marital status, national origin, protected veteran status, disability status, or any other status protected by federal, state, or local law.