What are the responsibilities and job description for the Executive Assistant to the CFO position at Investco?
Job Description
Job Description
At Investco, we are team of professionals who manage, direct, and grow a large portfolio of operating businesses and real estate assets including residential, commercial, industrial, and agricultural properties. We've been in business since 1983 with a laser focus on creating and building lasting value for generations. Come join our team!
POSITION SUMMARY
Our company is searching for an experienced, reliable, and results-oriented Executive Assistant. The EA will work directly with the CFO and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join a growing company with competitive compensation.
ESSENTIAL JOB FUNCTIONS
- Prepares and composes correspondence, reports, presentations, and other complex documents on behalf of the CFO.
- Coordinates executive communications, including taking and screening calls, open and sorting mail, responding to emails, and interfacing with partners, employees and clients.
- Coordinates complex calendar management and works collaboratively with other executive assistants across the organization. Proactively looks for ways to improve the weekly and monthly calendars.
- Provides meeting support and coordination including agendas, materials, presentation prep, minutes (if needed) and follow up as necessary. Includes quarterly business meetings and other executive meetings and retreats.
- Arranges detailed travel plans and itineraries and compiles documents for travel-related meetings - both business and personal.
- Liaises between portfolio managers, development staff, corporate counsel and accounting regarding transactional documentation that requires CFO review / execution.
- Reviews & approves PTO requests on behalf of the CFO.
- Plans & schedules annual lender presentations. Assists and supports annual budget process.
- Prepares monthly corporate credit card reconciliations and expense reimbursements for CFO.
- Assists with and acts as the Arizona Office Coordinator to ensure office organization and productivity standards are met.
- Maintains an organized filing system of paper and electronic documents.
- Upholds a strict level of confidentiality and exercises discretion and independent judgement with respect to matters of significance for senior executives.
- Proactively takes on projects and other duties as assigned, to add value and create efficiencies in the day-to-day operations for the CFO
EDUCATION, TRAINING AND / OR EXPERIENCE
Why Work for Us?
We are an Equal Opportunity Employer. We consider applicants for all positions without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, marital or veteran status, or any other legally protected status.
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