What are the responsibilities and job description for the Executive Assistant position at Investment Firm?
We are working on an Executive Assistant opening with a prestigious firm in Boston, MA. This role will provide high-level support to an executive while working alongside another Executive Assistant. The position involves a mix of traditional executive support and some personal assistant responsibilities. The ideal candidate has 5 years of Executive Assistant experience, a strong track record of longevity in previous roles, and a background in professional services. Prior experience supporting C-suite executives is required.
Key Responsibilities :
- Manage complex scheduling, calendar coordination, and meeting logistics
- Organize travel arrangements, including flights, accommodations, and itineraries
- Act as a liaison between the executive and internal / external stakeholders
- Oversee board meeting coordination, including scheduling, travel arrangements, catering, and on-site support
- Prepare and distribute internal and external communications on behalf of the executive
- Maintain an organized digital filing system and ensure key documents are easily accessible
- Track and manage business-related subscriptions and professional memberships
- Assist with expense reporting and invoice processing as needed
- Monitor and maintain office supplies, snacks, and daily lunch orders for the executive suite
- Handle special projects, donation requests, and support the executive’s external board activities
- Collaborate with marketing to ensure the executive’s bio and professional materials remain up to date
- Work closely with other administrative professionals to support firm-wide initiatives
- Maintain discretion and confidentiality while handling sensitive information
Qualifications :