Facilities Operations Coordinator

Overview

The Corporate Facilities Coordinator plays a crucial role in ensuring smooth operations within Iovance Biotherapeutics’ workplace environments. This position requires a proactive, detail-oriented individual who can manage multiple tasks related to facilities administration, communication, and technology. The coordinator will contribute to creating a productive and positive workspace, while adhering to Iovance Biotherapeutics’ core values, policies, procedures, and business ethics. This position will provide direct administrative support to Facilities Operations that focus on the Philadelphia region as well as back-up support coverage for other facilities in the portfolio.

Essential Functions And Responsibilities

• Administer and provide level 1 support for the Corporate Facilities Helpdesk.
• Manage Corporate Facilities communication channels and software applications.
• Oversee the Virtual Front Desk and provide exceptional service.
• Administer site access control as a lead or backup as required.
• Monitor pantry and office supplies, including inventory management and ordering.
• Support Corporate Facilities procurement, contract administration, and vendor relations.
• Analyze and report data on occupancy, attendance, and workplace utilization.
• Collaborate in budget creation and ensure adherence to financial guidelines.
• Organize and manage catering logistics (ordering, setup, and breakdown).
• Assist in planning and supporting company events.
• Travel between sites to provide facilities support as needed.
• Perform miscellaneous duties and manage projects independently to completion.
• Maintain knowledge of workplace technology and collaborate effectively with IT teams.
• Adherence to Iovance Biotherapeutics' core values, including professionalism, integrity, and teamwork, is essential for success in this role.
  
  

Education and Experience

• Bachelor's degree or 2 to 5 years of relevant professional experience.
  
  

Technical Skills

• Proficiency in Microsoft Office suite applications.
• Familiarity with workplace technology and facilities software applications.
• Experience in data analysis and reporting (preferred).
  
  

Professional Skills

• Excellent customer service skills with a professional demeanor and positive attitude.
• Strong organizational skills and attention to detail.
• Proven ability to manage multiple projects independently.
• Exceptional communication skills (interpersonal, oral, and written).
• Comfortable working in a fast-paced environment with minimal direction and changing priorities.
  
  

Additional Requirements

• Consistent attendance and punctuality.
• Ability to work collaboratively with cross-functional teams.
• Willingness to travel between sites as needed.
• Sound judgment in handling sensitive and confidential information.
  
  

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made upon request to enable individuals to perform essential functions. Please contact Human Resources to request an accommodation.

Physical Demands and Activities Required

• Must be able to move to and from the office to the lab located on separate floors and move about the office and lab as needed.
• Must be able to travel in between sites in the Philadelphia region and on occasion travel to other facilities in the US.
• Must be able to remain in a stationary position standing or sitting for prolonged periods of time.
• Wear proper personal protective equipment when in a laboratory setting, i.e., safety glasses, lab coats, and closed-toed shoes.
  
  

Mental: Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem-solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines

Work Environment

This position will work in both an office and a laboratory setting. When in the lab, there may be a risk of exposure to hazardous or biological waste within the environment through receipt, transport, storage, preparation, dispensing, administration, cleaning, and/or disposal of contaminated areas and waste.

The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.

Iovance is committed to cultivating and offering a diverse and inclusive work environment. As an equal-opportunity employer, our employees and applicants will be considered without regard to an individual’s race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. If you need assistance or accommodation to apply to one of our opportunities, please contact hr@iovance.com.

By voluntarily providing information and clicking “Submit Application”, you explicitly consent to the collection and use of your personal information for the purposes described above and in our Candidate Privacy Notice.