Warehouse Manager

Overview

This role is responsible for oversight of GMP warehouse operations of Iovance Cell Therapy Center (iCTC) located in Navy Yard, PA. The day-to-day operations includes inventory management, materials management, distribution, shipping, and delivery of routine consumables and customized products across multiple sites and ensuring a safe work environment.

This is a key role that drives operational excellence, manage site/facility expansion, and increase overall performance and efficiency and coordinates closely Engineering, Facilities, Quality Assurance, and Manufacturing.

Essential Functions and Responsibilities

• Maintain receiving, warehousing, and distribution operations by initiating, coordinating, and enforcing program, operational, and personnel policies and procedures.
• Receipt of GMP and non-GMP materials. Document receipt of GMP materials per SOP requirements.
• Direct oversight of material flow and inventory at 3rd party warehouse.
• Distribution of product and supplies to various departments and facilities.
• Disposal of materials per requirements of SOP and state/local regulations.
• Responsible for ensuring proper controls are in place for inventory, shipping, receiving, kitting, warehouse planning, equipment repairs, production, and order processing and are done in an efficient manner.
• Accountable for process discrepancies in the warehouse and provide technical expertise to improve procedures.
• Evaluate performance metrics to ensure quality delivery and cost-efficient work-flow processes.
• Comply with federal, state, and local warehousing, material handling and shipping requirements by understanding and keeping up with existing and new legislation, advising management of needed actions.
• Safeguard warehouse operations and contents by establishing and monitoring security procedures and protocols.
• Control inventory levels by conducting physical counts and reconciling with electronic inventory system.
• Coordinate with engineering to plan physical layout of warehouse and update design as needed.
• Accurately, expediently, and safely receive inbound materials.
• Cycle count materials, investigate variances, and initiate purchase requisitions.
• Serve as first escalation point for receiving and provide guidance to junior staff.
• Maintain departmental training requirements in document management system and ensure staff are qualified and trained to perform their responsibilities.
• Train and coach material handlers supporting management in onboarding and professional development.
• Ensure all departmental work is performed in adherence with Iovance standard operating procedures and regulatory requirements initiating non-conformances and deviations, as necessary.
• Work with finance and supply chain procurement to reconcile purchase orders and packing slips.
• Develop and improve processes for Hazardous Material handling and disposal.

Required Education, Skills, and Knowledge

• 8 or more years GMP experience. Material handling experience in a highly regulated environment (GMP, GCLP, GCP, GLP, ISO, etc. preferred.
• Proficient in ERP/MES
• Experience and/or certification in operating material handling equipment preferred.
• Experience in setting up a lean warehouse.
• Inventory Control experience (Cycle counting, physical inventories) preferred.
• Experience in developing procedures and technical writing
• 5 years supervisory experience
• A can-do, customer-oriented attitude.
• Strong communication and interpersonal skills. Ability to collaborate across disciplines.
• Excellent organization skills and an ability to prioritize effectively to delivery results within reasonably established guidelines.
• Must be comfortable in a fast-paced small company environment with minimal direction and able to adjust workload based upon changing priorities.
• Proficient in MS Word, Excel, Outlook
• Must have experience operating a forklift
• Must have a Valid Drivers License

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made upon request to enable individuals to perform essential functions. Please contact Human Resources to request an accommodation.

Physical Demands and Activities Required

• Must be able to work in variable noise levels in both office and warehouse environments.
• Ability to stand /Sit/walk for long periods of time.
• Ability to perform heavy physical work, lifting up to 50 pounds.
• Certified for forklift.
• Clarity of Vision
• Ability to identify and distinguish colors.
• Must be able to perform activities with repetitive motions.
• Ability to climb Ladders / Stairs / Scaffolding
• Ability to operate warehouse equipment/machinery, including trucks & forklifts.
• Ability to work in variable temperatures, high to freezing.
• Inside/outside working conditions.

Mental: Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem-solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines

Work Environment

This position will primarily work in a warehouse setting exposed to loud noise levels, vibration, chemicals, dust, mechanical hazards, moving objects, forklifts, or other vehicles. This position may be exposed to cold and hot temperatures, inclement weather conditions, chemicals, biohazardous waste, mechanical hazards, and hazardous physical substances and fumes. Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They do not constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or change the positions responsibilities at any time.

Iovance is committed to cultivating and offering a diverse and inclusive work environment. As an equal-opportunity employer, our employees and applicants will be considered without regard to an individuals race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. If you need assistance or accommodation to apply to one of our opportunities, please contact careers@iovance.com.

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