What are the responsibilities and job description for the Administrative Assistant position at Iovino Enterprises?

Job Description

Final compensation will be based on a combination of :

Relevant work experience
Education
Project size
Project location
Required working hours
Candidate subject matter expertise and / or specialty
Ability to be approved by agencies / owners as required
Final salary determination is negotiable

I. PURPOSE OF THE POSITION

Join our " track" record of success! Recently nationally ranked as a best construction workplace by Fortune Magazine, we are looking to grow our most valuable asset … our employees! J-Track is known for its close-knit, loyal, and dedicated staff who share one mission : completing projects on-time and under budget all while fostering an environment of growth and success.

Not only is J-Track the best track and transit system contractor in New York, but we also strive to maintain our reputation as a formidable force in the heavy civil construction market. We have successfully performed railroad track work, civil construction, and architectural work for a number of governments agencies engaged in public transportation.

Looking to engineer a new career path? Join the J-Track family and help us lay the foundation for the future!

J-Track is looking for an Administrative Assistant to join the team. The Administrative Assistant will provide support to the Estimating Team, assisting them in successfully submitting hard bids and design-build proposals to various agencies and clients.

II. EDUCATION / CERTIFICATIONS

College Degree or proven experience as an administrative assistant.

III. KEY RESPONSIBILITIES

Answer and direct phone calls and emails from subcontractors.

Coordinate tasks from various departments and ensure deadlines are met.

Document control for construction bids and proposals.

Fill out forms required to submit bids and proposals.

Maintain communication and internal database for subcontractors and vendors.

Upload and distribute bid documents.

General office tasks and administrative duties.

Maintaining office equipment and supplies.

Experience in construction is preferred but not required.

IV. QUALIFICATIONS OF THE POSITION :

Proficiency in MS Office with emphasis in Excel, Word, Power Point, Outlook and Adobe.

V. SIGNIFICANT COMPETENCIES

Collaboration

Works effectively with others across the organization to achieve goals.

Effective Communication

Prepares and delivers clear, accurate, effective, and persuasive written and verbal messages.

Strong Organizational Skills

Demonstrates the ability to effectively manage multiple tasks and priorities in a fast-paced environment.

Coordination

Effectively collaborates and coordinates with multiple departments.

Salary Range : 55,000—$90,000 USD

Salary : $55,000 - $90,000

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