What are the responsibilities and job description for the Assistant Office Manager position at Iowa Diamond?
Job Overview
We are seeking a highly organized and proactive Assistant Office Manager to oversee daily operations and ensure the smooth functioning of our office. The ideal candidate will possess strong leadership skills, excellent communication abilities, and a solid understanding of office management practices. This role is crucial for maintaining an efficient work environment and supporting our team in achieving organizational goals.
Duties
- Manage day-to-day office operations, ensuring efficiency and effectiveness in all processes.
- Utilize phone systems effectively, demonstrating excellent phone etiquette while handling inquiries and communications.
- Lead team management efforts by fostering a collaborative environment and providing support to staff as needed.
- Maintain organized office records and files, ensuring compliance with company policies.
- Communicate effectively with fellow team members to facilitate smooth operations.
- Greet and assist visitors in a professional and friendly manner.
- Schedule appointments and maintain calendars.
- Manage front desk operations, including handling incoming and outgoing mail.
- Proficient in using computer software such as Microsoft Office (Word, Excel, Outlook).
Qualifications
- Proven experience as an Assistant Office Manager or similar role in an office environment.
- Excellent phone etiquette and communication skills, both verbal and written.
- Proficiency in vendor management.
- Familiarity with phone systems and office software applications.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Demonstrated ability to lead a team and foster a positive work culture.
- Attention to detail with a commitment to maintaining high standards of quality in all tasks.
If you are a motivated individual looking to contribute to a dynamic team while enhancing your career in office management, we encourage you to apply for this exciting opportunity!
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
- No weekends
Ability to Commute:
- West Des Moines, IA 50266 (Required)
Ability to Relocate:
- West Des Moines, IA 50266: Relocate before starting work (Required)
Work Location: In person
Salary : $18 - $20