What are the responsibilities and job description for the Hybrid Administrative Support Specialist position at Iowa Sound LC?
Job Title: Administrative Support Specialist (Part-Time Hybrid role)
Location: Iowa Sound, Ankeny, IA
Hours: 12-18 hours per week
Schedule: Must be in-office on Tuesdays, with some flexibility to be in-office on Wednesdays. Remote work available Monday - Friday between the hours of 9am and 5pm.
Job Summary:
Are you a highly organized problem solver who thrives in a fast-paced environment? Do you enjoy keeping things running smoothly behind the scenes while juggling multiple tasks with efficiency? If so, we want you to join our team as a part-time Administrative Assistant!
For over 30 years, Iowa Sound has been at the forefront of delivering top-tier audio, lighting, and video solutions for events ranging from live concerts to corporate conferences and private events. In this hybrid role, you’ll play a vital part in our day-to-day operations, handling administrative tasks, managing schedules and CRM, onboarding clients, supporting bookkeeping, overseeing social media content, and handling light personal tasks for the CEO. Your attention to detail and ability to multitask will help keep our team organized and efficient. This position requires in-office work on Tuesdays, with some flexibility to shift to Wednesdays, while allowing remote work during the hours of 9am – 5pm for the remaining hours. If you’re proactive, tech-savvy, and have a passion for organization, we encourage you to apply!
Key Responsibilities:
- Manage and create employee and independent contractor schedules
- Oversee client onboarding and CRM management using Honeybook
- Onboard new independent contractors and coordinate renewal contracts for existing contractors
- Oversee communication and collection of documents for annual insurance audits
- Assist with prep work for taxes
- Assist with light bookkeeping tasks using QuickBooks (invoicing, accounts payable, expense tracking)
- Create and schedule content for Iowa Sound’s social media platforms
- Monitor and engage with the company’s social media audience to increase brand presence
- Implement and maintain automation tools to improve workflow efficiency
- Handle administrative tasks such as document preparation, data organization, and vendor communication
- Support project management and assist with task coordination
- Perform other duties as needed to ensure smooth day-to-day operations
Qualifications:
- Must be available to be in the office on Tuesdays with some flexibility to shift to Wednesdays when needed.
- Proven experience in an administrative and/or personal assistant role
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace
- Experience with QuickBooks and Honeybook are a plus
- Excellent organizational and time management skills
- Strong written and verbal communication skills
- Strong knowledge of social media platforms (Instagram, Facebook, LinkedIn etc.) and content scheduling tools
- Ability to work independently and handle multiple priorities
- Tech-savvy with proficiency in AI automation tools is a plus
Compensation:
$18-20/hr based on experience
To apply, send you resume and cover letter to Kim at info@iowasound.com by April 15, 2025.
Job Type: Part-time
Pay: $18.00 - $20.00 per hour
Expected hours: 12 – 18 per week
Schedule:
- Monday to Friday
Work Location: Hybrid remote in Ankeny, IA 50021
Salary : $18 - $20