What are the responsibilities and job description for the Executive Administrative Coordinator position at Iowa State University Foundation Careers?
As the executive administrative coordinator, you will provide executive level administrative support to the ISU Foundation President & CEO, Chief Financial Officer, and Chief Human Resources Officer. This position must demonstrate a high level of professionalism and represent the ISU Foundation with the highest levels of tact and diplomacy.
Core Responsibilities include but are not limited to:
- Complete a broad variety of administrative tasks including managing calendars; composing and preparing confidential correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling profiles, call objectives, and gifting documents for fundraising calls and meetings.
- Serve as key liaison between the President & CEO, CFO, and CHRO and internal and external stakeholders including ISU Foundation staff, university administrators, collegiate constituents, donors, prospective donors, and other external partners.
- Resolve internal and external customer service issues using diplomacy and established guidelines.
- Create, prepare, and edit correspondence and communications, reports, presentations, and other documents with clearly organized thoughts.
- Strategically manage calendars and meetings to optimize time of President & CEO, CFO, and CHRO while coordinating multiple schedules.
- Research, develop, compile, and compose content considering areas of greatest importance to the donor(s) and desired focus of the communication.
- Develop annual budget for president’s office, review expenditures, and resolve discrepancies in monthly accounting reporting. Process expense reports for President & CEO, CFO, and CHRO.
Qualifications
Minimum Experience
- 8 years of administrative support experience or combination of relevant education and/or demonstrated work experience totaling 8 years supporting C-level executives.
Desired Skills & Experience
- Strong communication skills (both written and verbal), professional judgment, organization planning, diplomacy, and professionalism.
- Must be able to handle a number of activities simultaneously with attention to detail and adherence to deadlines and accuracy.
- Ability to work independently and as part of a team. Must be adaptable, flexible, and self-directed.
- Must be proficient in Microsoft Office suite of applications, especially PowerPoint, and possess the ability to learn in-house computer systems. Experience with Salesforce or other CRM is preferred.
- Must adhere to strict confidentiality standards.
- Creativity, patience, a sense of humor and a belief in our organizational mission of: Aligning donor passion and generosity to advance Iowa State University’s land grant ideals.
Travel: No travel required
FLSA Status: Non-exempt
Location: Ames, IA; potentially hybrid
For additional information, visit the following pages:
- Iowa State University Foundation
- Benefits Package Information
- Iowa State University
