Executive Administrative Coordinator

As the executive administrative coordinator, you will provide executive level administrative support to the ISU Foundation President & CEO, Chief Financial Officer, and Chief Human Resources Officer. This position must demonstrate a high level of professionalism and represent the ISU Foundation with the highest levels of tact and diplomacy.

Core Responsibilities include but are not limited to:

• Complete a broad variety of administrative tasks including managing calendars; composing and preparing confidential correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling profiles, call objectives, and gifting documents for fundraising calls and meetings.

• Serve as key liaison between the President & CEO, CFO, and CHRO and internal and external stakeholders including ISU Foundation staff, university administrators, collegiate constituents, donors, prospective donors, and other external partners.
• Resolve internal and external customer service issues using diplomacy and established guidelines.

• Create, prepare, and edit correspondence and communications, reports, presentations, and other documents with clearly organized thoughts.

• Strategically manage calendars and meetings to optimize time of President & CEO, CFO, and CHRO while coordinating multiple schedules.

• Research, develop, compile, and compose content considering areas of greatest importance to the donor(s) and desired focus of the communication.

• Develop annual budget for president’s office, review expenditures, and resolve discrepancies in monthly accounting reporting. Process expense reports for President & CEO, CFO, and CHRO.

Qualifications

Minimum Experience

• 8 years of administrative support experience or combination of relevant education and/or demonstrated work experience totaling 8 years supporting C-level executives.

Desired Skills & Experience

• Strong communication skills (both written and verbal), professional judgment, organization planning, diplomacy, and professionalism.
• Must be able to handle a number of activities simultaneously with attention to detail and adherence to deadlines and accuracy.
• Ability to work independently and as part of a team. Must be adaptable, flexible, and self-directed.
• Must be proficient in Microsoft Office suite of applications, especially PowerPoint, and possess the ability to learn in-house computer systems. Experience with Salesforce or other CRM is preferred.
• Must adhere to strict confidentiality standards.
• Creativity, patience, a sense of humor and a belief in our organizational mission of: Aligning donor passion and generosity to advance Iowa State University’s land grant ideals.

Travel: No travel required

FLSA Status: Non-exempt

Location: Ames, IA; potentially hybrid

For additional information, visit the following pages:

• Iowa State University Foundation
• Benefits Package Information
• Iowa State University