What are the responsibilities and job description for the Document Control Specialist position at IPS-Integrated Project Services?
Job Description:
In this role, you will assemble documentation from Subject Matter Experts (SMEs) to support corporate and project deliverables. You will also organize the information for review, evaluation, and correction before distribution and release.
Additional Responsibilities
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At IPS, we are global leaders in developing innovative solutions for the consulting, architecture, engineering, project controls, procurement, construction management, and CQV of technically complex facilities, primarily in the life sciences industry. We are looking for a talented Document Control Specialist to join our talented team! You can be based out of any of our U.S. office locations (MA, NJ, PA, MD, NC, KS, CA).
In this role, you will assemble documentation from Subject Matter Experts (SMEs) to support corporate and project deliverables. You will also organize the information for review, evaluation, and correction before distribution and release.
Additional Responsibilities
- Ensure compliance with project-specific document requirements specified in the Engineering Specifications for document turnover per standardized conventions.
- Collaborate with the Marketing Team to ensure compliance with corporate branding, document conventions, and formatting, including color schemes, numbering, and approvals.
- Work with Project Team Members to coordinate deliverables and training sessions.
- Participate in the maintenance and updating of the Quality Management System (QMS) database registry.
- Coordinate with Project Managers to establish document distribution plans for assigned projects.
- Maintain document distribution systems and schedules for assigned projects based on client, project, and contractor requirements.
- Expedite review, approval, and distribution of supplier and internally produced project documents.
- Establish and maintain hard copies (paper) and soft (electronic files) for assigned project(s) per corporate requirements.
- Provide paginated electronic files to incorporate the functionality to search and sort content within the electronic files.
- Support the preparation of transmittals for engineering and procurement documents.
- Arrange cataloging, packaging, long-term storage, archiving, and disposal of project documents at the time of project closeout.
- Provide status of engineering documents, procurement documents, and submittals as requested by project and design managers.
Come join a caring, nimble team that delivers world-class designs for our pharmaceutical clients and take your career to new heights!
Qualifications & Requirements:
- Associates Degree.
- 5 years of document control experience in the A/E/C industry.
- Proficient in MS Suite.
- Familiar with Web Page Administration and Bluebeam.
- Knowledge of Procore and Prolog.
Context, Environment, & Safety
- Several initiatives will require collaboration with other IPS Regional Offices and Project Teams.
- Travel may be required based on the team or project location.
- Attends activities at client sites where they work in construction, process, packaging, manufacturing, research, or other “non-administrative” areas.
IPS, a Berkshire Hathaway company, is a global leader in developing innovative business solutions for the biotechnology and pharmaceutical industries. Through operational expertise and industry-leading knowledge, skill, and passion, IPS provides consultancy services, architecture, engineering, project controls, construction management, and compliance services that allow clients to develop and manufacture life-impacting products. IPS, inclusive of its Enterprise entities, has over 3,500 professionals in over 45 offices across 17 countries in the Americas, Europe, Asia Pacific, Southeast Asia, Australia, and the Middle East. For further information, please visit www.ipsdb.com.
Specialties
Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV and Staffing Services.
All qualified applicants will receive consideration for employment at IPS without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.
Attention Search Firms / Third-Party Recruiters: IPS is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities with IPS. Regardless of past practice, all resumes submitted by search firms to any employee at IPS via email, the Internet, or directly to hiring managers at IPS in any form without a valid written search agreement in place for a specific position will be deemed the sole property of IPS, and no fee will be paid in the event a candidate is hired by IPS as a result of the referral or through other means.
Specialties
Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV and Staffing Services.
All qualified applicants will receive consideration for employment at IPS without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.
Attention Search Firms / Third-Party Recruiters: IPS is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities with IPS. Regardless of past practice, all resumes submitted by search firms to any employee at IPS via email, the Internet, or directly to hiring managers at IPS in any form without a valid written search agreement in place for a specific position will be deemed the sole property of IPS, and no fee will be paid in the event a candidate is hired by IPS as a result of the referral or through other means.
#LI-DJ1
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