What are the responsibilities and job description for the Accounts Payables Specialist position at IQ Fiber?
A Smarter Career ChoiceBecause the internet is now the heartbeat of our homes and an essential tool for business, it should run without interruption or stress. IQ Fiber was created to offer 100% fiber-optic high-speed internet, transparent pricing, and attentive customer service to deliver a Smarter internet experience. As part of our rapidly growing team, your contributions will directly impact our success. Your work matters here.We're looking for energetic, collaborative, and customer-focused talent who can proactively move our business forward. In return, you'll find a place where your voice matters, where our team works hard and has fun. And, if you're like us, you'll know you've made a Smarter career choice.Position Summary:IQ Fiber is seeking a diligent and detail-oriented Accounts Payables Specialist to oversee the invoicing process, facilitate purchase transactions, and provide accounts administration support. The successful candidate will work closely with contractors, coordinators, and various team members to resolve invoicing discrepancies, manage purchase orders, and process payments, while also assisting the Finance and Accounting team with daily administrative functions.Essential Duties and Responsibilities:
- Review invoices, match them with production verification reports and collaborate with contractors and coordinators to resolve any discrepancies.
- Manage purchase orders in the NetSuite accounting system.
- Process invoices, ensuring timeliness, accuracy and proper coding.
- Upload labor details into NetSuite to work order assets.
- Compare purchase orders, prices, and terms of payment.
- Work closely with the Procurement Manager and VP of Outside Plant to address purchase order overages, determine next steps, or create change orders.
- Reviews contracts against invoices to ensure compliance.
- Communicate with vendors to resolve any purchase order, contract, invoice, or payment discrepancies.
- Ensure all company capitalization and purchase order policies, approval workflows, and internal controls are adhered to.
- Collect and maintain vendor tax documentation and assist in annual 1099 reporting.
- Maintain accurate and up-to-date accounts payable records in accordance with accounting standards.
- Monitor accounts payable aging reports and resolve any delays in processing.
- Assist with month-end closing activities related to accounts payable, including reconciliations and accruals.
- Assist with internal and external audits and prepare PBC (provided by client) documentation and schedules as requested.
- Performs ad hoc analysis and reporting to assist the accounting team in the development of budgets and forecasts.
- High school diploma or equivalent; associate degree in a related field preferred.
- At least two years of experience in a similar role, preferably within the construction or telecommunications industry.
- Proficient in Microsoft Office Suite, particularly Excel.
- Experience with accounting systems, particularly NetSuite.
- Excellent organizational and time management skills.
- Ability to collaborate effectively with cross-functional teams.
- Strong communication skills, both written and verbal.
- Basic understanding of financial principles and accounting standards.
- Ability to handle confidential information with integrity.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and prioritize tasks effectively.
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