Accounts Payable Specialist

SafeTouch Security, a recognized company serving the community for over 30 years, values its employees as the cornerstone of our success. Join our team and become part of a culture dedicated to excellence and innovation.

Job Summary: The Accounts Payable Specialist will process accounts payable transactions, ensuring accurate and timely payment to vendors, while maintaining effective communication with internal teams and external suppliers. The ideal candidate should have strong organizational skills, excellent attention to detail, and a proactive approach to problem-solving.

Duties And Responsibilities

• Review, verify, and process invoices, ensuring accuracy of details (amounts, purchase orders, terms) and resolving discrepancies promptly.
• Match invoices with purchase orders and receipts and maintain accurate, up-to-date records of vendor accounts.
• Prepare and process payment runs, including checks, ACH transfers, and electronic payments, while facilitating manual and special payment requests.
• Manage Ramp credit card expenses, including reporting and reconciliation with QuickBooks.
• Serve as the single point of contact for AP transactional issues, responding to vendor inquiries and resolving payment issues efficiently.
• Reconcile vendor statements with company records and ensure proper documentation of all transactions and agreements.
• Assist in month-end and year-end closing processes, providing accounts payable information for financial statements and audits.
• Ensure adherence to company policies, procedures, and internal controls, and confirm proper classification of expenses according to accounting standards.
• Maintain and organize digital and paper records of accounts payable, ensuring compliance with regulatory requirements.
• Create and maintain standard operating procedures (SOPs) and develop weekly, monthly, and ad hoc AP reports and metrics.
• Support financial analysis by preparing reports on accounts payable status, outstanding liabilities, and cash flow projections.
• Assist with A/R tasks, including applying payments and collecting outstanding receivables on commercial projects.
• Perform final project closeout duties, including internal audits of project performance, and support the finance team's reporting and analysis needs.
• Collaborate with other departments to ensure accurate invoicing and timely payment processing, maintaining compliance with financial policies.
• Protect the organization’s value by maintaining the confidentiality of sensitive information.
• Other duties as business needs require.
  
  

Requirements

• High school diploma or equivalent.
• Associate’s degree or the equivalent experience in Accounting, Finance, Business Administration, or a related field.
• 2 years of experience in accounts payable or similar roles.
• Strong understanding of accounts payable processes and procedures.
• Proficiency in Microsoft Office, particularly with Excel, and QuickBooks desktop.
• Experience with Ramp and Salesforce is a plus.
• Solid communication skills with all levels of the organization, both written and verbal.
• Organized, detail-oriented, and accurate.
• Effective at multitasking and time management.
• Strong analytical and problem-solving skills.
• Work independently and as part of a team.
• Pass a drug screen and background check.
  
  

Physical Requirements

• Remain stationary at a desk, standing, and moving from place to place for prolonged periods.
• Occasionally move light objects.
• Observe details at close range.
• Take notes, operate technology, and present information.
• Read documents using electronic devices and hard copy materials while interacting with others.
• Exchange accurate information in person, over the phone, in writing, and electronically.
• Communicate clearly and articulately for presentations and interpersonal interactions so others will understand.
  
  

Job Type: Full-time, non-exempt

Work/Base Location: Jacksonville Corporate Office

Work Hours/Availability: 8 AM – 5 PM

Travel: None

Pay Range: $25- $28

Reports to: Controller

SafeTouch Security is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Compensation details: 25-28 Yearly Salary

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