Accounts Payable Specialist/Receptionist

About the Company:

Dav-Lin, LLC is a full-service general contractor with unique interior building renovation capability. Dav-Lin, LLC services commercial construction markets located throughout the U.S. by providing superior value measured in terms of quality, responsiveness, and cost.

Job Summary:

The Accounts Payable Specialist/Receptionist is responsible for processing invoices, managing vendor accounts, and ensuring accurate and timely payments. This role requires strong attention to detail, organizational skills, and the ability to collaborate with vendors and internal teams to maintain smooth financial operations. Additionally, the AP Specialist provides administrative support, including answering calls, greeting visitors, and handling mail distribution.

Duties/Responsibilities:

· Monitor AP email inbox daily, processing invoices, pay applications, and responding to inquiries.

· Verify invoices against purchase orders and receiving reports for accuracy.

· Enter invoice data into the accounting system, ensuring correct coding.

· Ensuring invoices are accurate and complete and identifies discount opportunities.

· Validate subcontractor pay applications for accuracy.

· Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.

· Assist with facilitating payment of vendors, subcontractors, including reviewing purchase orders, invoices, for any discrepancies, completing necessary waivers and e-mailing subcontractor.

· Assists with accounting records and ledgers by reconciling monthly statements and transactions.

· Set up new vendors in INFOR, ensuring compliance with COI, W-9, and maintain NTO log.

· Maintains accurate and organized records of invoices, payments, and vendor information.

· Support month-end closing procedures.

· Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him or her to the appropriate location.

· Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.

· Receives mail, documents, packages, and courier deliveries and delivers or distributes items.

· Perform administrative, clerical, filing, and recordkeeping duties.

· Complete other assigned task as needed.

Required Skills/Experience:

· High school diploma or equivalent

· Construction Experience

· Minimum 3 years of Accounts Payable experience

Pay Range:

• $20.00 - $30.00/hour (depending on experience)