Senior Specialist, Accounts Payable

Position Summary

Processes payments and controls expenses by receiving, processing, verifying, coding, and reconciling invoices.

Duties and Responsibilities

• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
• Knowledgeable in Accrual Accounting, account reconciliations and creating journal entries.
• Maintains accounting ledgers by verifying and posting account transactions.
• Intermediate Excel skills capable of creating/using pivot tables and v-lookup functions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records by filing invoices and checking remittances.
• Protects organization's value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities.
• Accomplishes accounting and organization mission by completing related tasks timely.
• Coding invoices
• Special projects as assigned
• Prints and obtains signatures on all accounts payable checks
• Assists in monthly closings.
• Maintains vendor information, determining if vendors are 1099 vendors, sending out W9 requests?
• Processes annual 1099s for vendors
• Periodically escheats monies to state as needed
• Process weekly aging reports
• Other task as assigned by AP Team Lead and/or VP/Controller

Experience, Skills and Education

• Associate Degree or a bachelor’s degree in accounting/finance preferred.
• One to two recent year’s previous accounts payable experience.
• Skills: Attention to Detail, Thoroughness, Organization, Analyzing Information, Strong Customer Service skills, Good communication skills – both written and verbal, Understanding of general ledger chart of accounts, Basic accounting knowledge a plus, Maintaining Vendor Relationships, PC Proficiency, Data Entry Skills, General Math Skills, Proficient with MS Word and Excel, Experience with multiple checking accounts a plus, Experience with Accounting Systems a plus – especially MS Dynamics (Great Plains), Experience with Concur employee expense reimbursement a plus; Customer Service Training.