ACCOUNTS PAYABLE SPECIALIST

Description

Who We Are

At KLS Martin, we offer a unique opportunity to contribute to the success of a dynamic and thriving company whose products are used daily across the world to help surgical patients. 

The KLS Martin Group is a worldwide leader in creating surgical solutions for the craniomaxillofacial and cardiothoracic fields. Surgical innovation is our passion, and we are constantly working with surgeons to improve surgical care for their patients. Our product portfolio includes titanium and resorbable implants for reconstruction, innovative distraction devices to stimulate bone lengthening, over 4,000 surgical instruments, and other surgical products designed specifically for CMF and cardiothoracic surgeons. 

KLS Martin is an innovative leader in the treatment of CMF deformities and trauma cases. We use Individual Patient Solutions (IPS) by using our proprietary IPS products where CT scans are used to custom design implants that are created specifically for that individual patient.  This technology allows our surgeons to provide the best-in-class treatment for their patients.

KLS Martin Guiding Principles

• Established, Privately Held Business Group – Responsive to customers, not shareholders. KLS Martin has manufactured medical products since 1896, and we have sold our products in the United States under the KLS name since 1993. We have always been, and always will be, privately owned.
• Patient Focus – We design products with the patient in mind – CMF, Thoracic & Hand
• Product to Table – Integrated planning, design, manufacturing and distribution process
• Educational Partner – Our primary focus for support is on education
• Inventory Alliance – Inventory management is critical to patient treatment/outcome
• Surgical Innovation is Our Passion – More than just a tagline

What We Offer

• We provide full-time employees with a competitive benefits package, including paid parental leave
• In-house training and professional development opportunities
• A culture of creativity and innovation by drawing on diverse perspectives and ideas to drive surgical innovation

Job Summary

Seeking a detail-oriented and motivated Accounts Payable Specialist to join our finance team. This role is responsible for processing vendor invoices, ensuring timely payments, and maintaining accurate financial records. The ideal candidate will have strong organizational skills, attention to detail, and a willingness to learn and grow within the organization.

Essential Functions, Duties, and Responsibilities

Invoice Processing:

• Review and verify vendor invoices for accuracy, proper coding, and approvals.
• Enter invoices into the accounting system in a timely and accurate manner.
• Match invoices to purchase orders and receipts as required.

Payment Processing:

• Prepare check runs, electronic payments (ACH/wires), and ensure proper documentation.
• Monitor payment schedules to ensure timely payments to vendors.

Vendor Management:

• Maintain accurate vendor records, including W-9 forms and banking information.
• Respond to vendor inquiries regarding payment status and resolve discrepancies.

Reconciliation and Reporting:

• Assist with monthly accounts payable reconciliations and accruals.
• Maintain organized and up-to-date accounts payable files and records.

Compliance:

• Ensure compliance with company policies, procedures, and accounting standards.
• Assist in preparing documentation for audits as needed.

Qualifications

Educational and Experience Requirements

• High school diploma.
• 1 - 3 years of experience.
• Proficient in Microsoft Excel
• Experience with SAP preferred

Knowledge, Skills, and Abilities

• Proven ability to develop and apply foundational knowledge and practical expertise in the subject matter to support effective decision-making and execution.
• Performs work under direct supervision.
• Handles basic issues and problems and refers more complex issues to higher-level staff.
• Customer service skills.
• Ability to identify and seek needed information/research skills.
• Detail oriented.
• Ability to meet deadlines.
• Mathematical skills.
• Clerical skills.
• Accounting skills.

Skill Requirements

• Typing/computer keyboard
• Utilize computer software (specified above)
• Retrieve and compile information
• Maintain records/logs
• Verify data and information
• Organize and prioritize information/tasks
• Operate office equipment
• Advanced mathematical concepts (fractions, decimals, ratios, percentages, graphs)
• Verbal communication
• Written communication
• Public speaking/group presentations
• Research, analyze and interpret information
• Investigate, evaluate, recommend action
• Leadership and supervisory, managing people
• Basic mathematical concepts (e.g. add, subtract)
• Abstract mathematical concepts (interpolation, inference, frequency, reliability, formulas, equations, statistics)

Physical Requirements

• Sitting for extended periods
• Extended periods viewing computer screen
• Reading
• Speaking
• Hear/Listen
• Maintain regular, punctual attendance
• Repetitive Motions
• Writing

Hazards

• Normal office environment

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

KLS Martin is a drug-free employer