What are the responsibilities and job description for the Bookkeeper/Office Manager position at IRAS Group?
Job Overview
We are seeking a highly organized and detail-oriented Bookkeeper/Office Manager to oversee the daily operations of our office. The ideal candidate will have experience in general accounting while being able to assist others with office tasks, playing a crucial role in maintaining an efficient office environment while supporting the team in achieving organizational goals.
Responsibilities
As Bookkeeper:
- Maintain records of received tenants' rent
- Conduct account reconciliation to verify tenant statements
- Conduct research and audits to confirm tenants' inquiries
- Record general ledger entries and assist with cash flow analysis
- Review and analyze accounts records, such as credit memos, invoices, tenant billings, and cash receipts
- Check input information for property and tenant lease to ensure accuracy
- Analyze forecasts to identify cash deficiencies
- Review accounts payable activity to ensure proper accounting treatment
- Ensure all accounting information and annual business plans are completed accurately and within a deadline
As Office Manager:
- Assist other departments in any task needed-contacting vendors, emails, organization, etc.
- Manage clerical tasks such as filing, data entry, and maintaining accurate records,
- Maintain office supplies inventory and manage procurement processes.
- Utilize phone systems effectively for communication within the office and with external stakeholders.
- Oversee office IT systems, ensuring that all office technology is functional and communicating with our IT vendor.
Requirements:
- Proven experience in Bookkeeping/Office management or supervisory role.
- Bachelor's degree in business administration, Office Management, or related field (preferred).
- Strong organizational skills with the ability to multitask effectively.
- Strong English language-must have excellent communication skills, both verbal and written. Spanish is a plus.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Ability to work independently as well as part of a team.
We encourage candidates who meet these qualifications to apply for this exciting opportunity to contribute to our dynamic team.
